Office Administrator

Primary Engineering and Construction Corporation; Kelowna; On-site; CAD 36,000 - 44,000; Full time

Job summary

Primary Engineering and Construction Corporation in Kelowna, BC is seeking a full-time Office Administrator. The role requires strong computer skills, excellent interpersonal communication, and being highly organized.

A part-time candidate may be considered. Responsibilities include general office support, expense processing, invoicing, budget tracking, meeting coordination, procurement support, and light warehouse visits.

Qualifications

• Minimum 2 years post-secondary education.
• Minimum 1 year of business administration, project administration, estimating, or accounting experience.
• Demonstrated teamwork with strong interpersonal skills.
• High attention to detail and ability to multi-task.
• Detail-driven, adaptable with time management, problem solving and planning skills.
• Proven ability to innovate and contribute to evolving processes.
• Proficient computer skills and ability to learn new applications quickly.
• Strong English language communication skills, both written and verbal.

Responsibilities

• Provide general office support, including document preparation, filing, data entry, correspondence, supply ordering, and maintaining shared spaces.
• Process employee expenses, bills and supplier invoices.
• Prepare customer invoicing and accounts receivable processes (email, phone).
• Maintain accurate project revenue and expense budgets, including change order values, on a timely basis in company systems.
• Assist with preparing variance reports for management and project managers when required.
• Coordinate meetings, staff activities, client functions, and company events, including venues, catering, invitations, supplies, and schedules.
• Support procurement activities including but not limited to: request and organize cost quotes from internal teams and external suppliers; confirm receipt of goods and services before processing supplier invoices; tracking of physical and digital construction materials inventory and related financial records.
• This position will be office based with occasional visit to our warehouse/yard.
• Other duties as required

Skills

Interpersonal skills

Organization

Time management

Problem solving

Planning skills

Learning new applications

Proficient computer skills

English communication

Education

Two-year post-secondary education

Job description

We have an opening for a full-time Office Administrator at our Kelowna, BC office. The successful candidate brings demonstrated computer skills, highly developed interpersonal communications skills, and is very well organized. A part-time candidate may be considered for this role.

Responsibilities:

• Provide general office support, including document preparation, filing, data entry, correspondence, supply ordering, and maintaining shared spaces.
• Process employee expenses, bills and supplier invoices.
• Prepare customer invoicing and accounts receivable processes (email, phone).
• Maintain accurate project revenue and expense budgets, including change order values, on a timely basis in company systems.
• Assist with preparing variance reports for management and project managers when required.
• Coordinate meetings, staff activities, client functions, and company events, including venues, catering, invitations, supplies, and schedules.
• Support procurement activities including but not limited to:
  • Request and organize cost quotes from internal teams and external suppliers.
  • Confirm receipt of goods and services before processing supplier invoices.
  • Tracking of physical and digital construction materials inventory and related financial records.
• This position will be office based with occasional visit to our warehouse/yard.
• Other duties as required

Qualifications

• Minimum 2 years post-secondary education.
• Minimum 1 years of business administration, project administration, estimating, or accounting experience.
• Demonstrated team player with strong interpersonal skills.
• Demonstrated high attention to detail and ability to multi-task.
• Detail driven, adaptable, excellent time management, problem solving, and planning skills.
• Proven ability to innovate and contribute to evolving processes in a changing environment.
• Proficient computer skills and an ability to learn new applications efficiently.
• Strong English language communication skills, both written and verbal

Wage Range: $26.00 - $32.00 per hour