Warehouse Administrator

Lordco; Kelowna; On-site; CAD 29,000 - 32,000; Full time

Benefits offered by this job

Extended Benefits

RRSP matching

Health & Wellness program

Employee Assistance Program

Career Development

Work flexible schedule

Job summary

Lordco Auto Parts in Kelowna is seeking a DC Administrator to provide essential administrative support to the warehouse leadership team. You will oversee payroll processing, onboarding, health and safety documentation, training records, reporting, and continuous improvement initiatives to keep day-to-day operations efficient and compliant.

The role requires strong organizational skills, experience with ADP Payroll, and the ability to maintain accurate records while coordinating with department

Qualifications

• Minimum 2 years of experience in an administrative role.
• Experience in warehouse, logistics, manufacturing, or distribution environment is an asset.
• Experience using ADP Payroll software is considered an asset.
• Experience preparing reports, maintaining operational records, or coordinating administrative processes.
• Experience writing or maintaining SOPs or other technical documentation is considered an asset.

Responsibilities

• Review, correct, and submit employee timecards in ADP before payroll deadlines.
• Coordinate onboarding and orientation for new warehouse team members, maintaining training records and the Training Matrix.
• Assist Department Leads and the Continuous Improvement Manager with developing, maintaining, and updating Standard Operating Procedures (SOPs) and other operational documentation.
• Support incident investigations by preparing documentation, tracking corrective actions, and maintaining compliance with WorkSafeBC and company health and safety requirements.
• Prepare and distribute weekly and monthly operational reports, including departmental KPIs, staffing updates, attendance, absenteeism, overtime, and other operational metrics.
• Track warehouse equipment utilization and coordinate scheduled equipment maintenance and facility repair requests.
• Monitor inventory levels and coordinate the procurement of warehouse supplies, office supplies, PPE, first aid supplies, and other operational materials.
• Prepare meeting agendas, record meeting minutes, and maintain organized administrative records, filing systems, and operational documentation.
• Support continuous improvement initiatives through data collection, reporting, documentation, and administrative coordination of operational improvement projects.
• Promote a safe, organized, and efficient workplace while supporting warehouse leadership with day-to-day administrative functions.
• Perform other duties and special projects as assigned by management.

Skills

Administrative experience

Warehouse/logistics experience

SOP documentation experience

Tools

ADP Payroll software

Job description

Position: DC Administrator

Location: Kelowna, BC

Shift Schedule: Monday - Friday, 8:00am - 4:30pm

Are you highly organized, quick to adapt, and thrive in a fast-paced environment? Do you have a strong eye for priorities and real-time problem solving?

Reporting to the Kelowna Distribution Center Manager, the Warehouse Administrator provides administrative support to the warehouse leadership team to ensure the efficient day-to-day operation of both Distribution Centers. This position is responsible for coordinating payroll administration, onboarding, health and safety documentation, operational reporting, training records, purchasing, and continuous improvement initiatives. The Warehouse Administrator works closely with Department Leads to maintain accurate records, support compliance requirements, improve administrative processes, and ensure operational information is organized, timely, and actionable.

We got you covered!

Our employees are our family, and we want to make sure they are taken care of. Your health and well-being matter to us, and we are dedicated to providing top-notch programs and plans to support you and your loved ones. We want you to feel valued and welcomed within our diverse, inclusive team, and here's how we do it:

• Extended Benefits for You and Your Family
  • Health, Dental & Vision Care Insurance
  • Life Insurance, Short-term and Long-term Disability Insurance
  • Accidental Death & Dismemberment Disability
• Education and Savings Plans, RRSP matching
• Health and Wellness program
• Employee & Family Assistance Program
• Generous Employee Perks and Discounts
• Career Development Support & Promote-From-Within Culture to enhance your expertise and maximize your career journey
• Work Flexibility to fit your unique schedule

What You'll Do:

• Ensure employee timecards are reviewed, corrected, and submitted accurately within ADP prior to payroll deadlines.
• Coordinate onboarding and orientation for new warehouse team members, maintaining employee training records and the Training Matrix.
• Assist Department Leads and the Continuous Improvement Manager with developing, maintaining, and updating Standard Operating Procedures (SOPs) and other operational documentation.
• Support incident investigations by preparing documentation, tracking corrective actions, and maintaining compliance with WorkSafeBC and company health and safety requirements.
• Prepare and distribute weekly and monthly operational reports, including departmental KPIs, staffing updates, attendance, absenteeism, overtime, and other operational metrics.
• Track warehouse equipment utilization and coordinate scheduled equipment maintenance and facility repair requests.
• Monitor inventory levels and coordinate the procurement of warehouse supplies, office supplies, PPE, first aid supplies, and other operational materials.
• Prepare meeting agendas, record meeting minutes, and maintain organized administrative records, filing systems, and operational documentation.
• Support continuous improvement initiatives through data collection, reporting, documentation, and administrative coordination of operational improvement projects.
• Promote a safe, organized, and efficient workplace while supporting warehouse leadership with day-to-day administrative functions.
• Perform other duties and special projects as assigned by management.

Do you fit the part?

• Minimum 2 years of experience in an administrative role.
• Experience in a warehouse, logistics, manufacturing, or distribution environment is considered an asset.
• Experience using ADP Payroll software is considered an asset.
• Experience preparing reports, maintaining operational records, or coordinating administrative processes.
• Experience writing or maintaining Standard Operating Procedures (SOPs) or other technical documentation is considered an asset.

At Lordco Auto Parts, we are committed to fostering a culture that celebrates diversity, promotes equity, and prioritizes inclusion in every aspect of our organization. We recognize that embracing diversity enriches our workplace, enhances our perspectives, and fuels innovation.

Wage is $21-$23/hour based on experience.

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