Office Administrator

CareerBeacon; City of Moncton; On-site; CAD 52,000 - 56,000; Full time

Job summary

CareerBeacon in Moncton, NB is seeking an Office Administrator to lead our local office. Based on-site, you will ensure smooth daily operations, manage supplies, and support senior leadership with scheduling and communications.

The ideal candidate has 3+ years in office administration, a post-secondary business-related education, and strong organizational skills. Proficiency in MS Office 365 and experience coordinating vendors, meetings, and events are essential.

Qualifications

• 3+ years of experience in office administration, office management, or workplace operations.
• Post-secondary education in Business Administration, Office Administration, or a related field preferred.
• Strong organizational, communication, and multitasking skills.
• Proficiency in MS Office 365 (Outlook, Word, Excel, Teams).
• Experience coordinating vendors, facilities, meetings, and office events.

Responsibilities

• Oversee daily office operations to ensure an efficient workplace.
• Serve as the primary contact for building management, landlords, and vendors.
• Manage office facilities, maintenance, and service providers.
• Ensure compliance with workplace policies and health & safety standards.
• Maintain office supplies, equipment, and inventory.
• Welcome clients and visitors, creating a professional office environment.
• Coordinate meeting rooms, shared spaces, and office logistics.
• Organize office events, leadership meetings, and employee engagement activities.
• Enhance the office environment and overall employee experience.
• Partner with Talent, IT, Finance, and Operations on onboarding, offboarding, and office initiatives.
• Process invoices and route office correspondence.
• Support internal communications related to office operations.
• Identify process improvements and implement scalable workplace solutions

Skills

Organizational skills

Communication skills

Multitasking

Education

Business Administration

Office Administration

Tools

MS Office 365

Job description

Job Title: Office Administrator

Location: Moncton, NB

Shift: Monday to Friday, 8:30am-5:30pm

Wage: $25/hour

Type: Full time temporary Role

Job Overview:

We are looking for an Office Lead to join our client in their Moncton office. Tasks include making sure deliveries are received and ordering supplies for the office. The ideal candidate will be based in the Moncton office 4 days per week with flexibility required to support senior leadership as needed

Responsibilities:

• Oversee daily office operations to ensure an efficient workplace.
• Serve as the primary contact for building management, landlords, and vendors.
• Manage office facilities, maintenance, and service providers.
• Ensure compliance with workplace policies and health & safety standards.
• Maintain office supplies, equipment, and inventory.
• Welcome clients and visitors, creating a professional office environment.
• Coordinate meeting rooms, shared spaces, and office logistics.
• Organize office events, leadership meetings, and employee engagement activities.
• Enhance the office environment and overall employee experience.
• Partner with Talent, IT, Finance, and Operations on onboarding, offboarding, and office initiatives.
• Process invoices and route office correspondence.
• Support internal communications related to office operations.
• Identify process improvements and implement scalable workplace solutions

Requirements:

• 3+ years of experience in office administration, office management, or workplace operations.
• Post-secondary education in Business Administration, Office Administration, or a related field preferred.
• Strong organizational, communication, and multitasking skills.
• Excellent customer service with a professional and welcoming approach.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Experience coordinating vendors, facilities, meetings, and office events.
• Ability to manage multiple priorities, solve problems proactively, and work collaboratively across teams.