Moncton Office Support Assistant

McInnes Cooper; City of Moncton; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Defined-benefit pension plan

Firm-paid health and dental benefits

Health spending account

Personal wellness spending account

Vacation, personal and sick days

Job summary

McInnes Cooper seeks an Office Support Assistant to join the Legal Support Services team in our Moncton office for a full-time permanent position. The role provides essential administrative support and ensures the office operates smoothly.

The successful candidate will have strong time management, Excel/Office proficiency, and excellent client service skills, with bilingual English/French considered an asset. This is a collaborative, fast-paced environment within a reputable law firm.

Qualifications

• Office or Legal Administration diploma is an asset and diverse backgrounds welcomed.
• Exceptional time management in a fast-paced environment with attention to detail.
• Exceptional technology skills, especially Microsoft Office suite.
• Excellent communication with strong client service and professionalism.
• Team player with high personal integrity.
• Written and spoken competency in French and English is an asset.

Responsibilities

• Document preparation including letters, scanning, printing, and copies.
• File management in paper and electronic formats.
• Arrange deliveries and couriers, including hand deliveries when necessary.
• Assist with file opening/closing and invoice/expense claim preparation.
• Schedule and coordinate meetings and provide backup coverage to Legal Assistants.
• Assist with meeting room setup, reception duties, and stock of office supplies.
• Perform basic accounting duties and manage estate planning document storage.

Skills

Time management

Microsoft Office

Client service

Team player

Bilingual French/English

Education

Office/Legal Administration diploma (asset)

Tools

Microsoft Office

Job description

Are you an administrative professional looking for a new and exciting opportunity? Do you enjoy providing exceptional client service while working in a fast-paced, innovative, and collaborative environment where you learn daily?

McInnes Cooper seeks a motivated and proactive Office Support Assistant to join our Legal Support Services team in our Moncton office for a full-time permanent position. This position will provide general administration support to our team ensuring the overall operational needs of the office are met.

Qualifications

The successful candidate will possess the following skill set:

• Office or Legal Administration diploma is an asset; however, we recognize that historical and systemic barriers have shaped and limited access to traditional education, training, and employment pathways for many individuals, particularly those from marginalized communities. As such, we welcome applicants who bring a combination of skills, knowledge, and lived experience.
• Exceptional time management; excels in a demanding, fast-paced environment, highly detail-oriented, and flexible to changing priorities.
• Exceptional technology skills, with proficiency in all aspects of Microsoft Office.
• Exceptional communication skills, a special focus on client service and the highest degree of professionalism; and,
• Working in a team environment, the successful candidate will be a strong team player with high personal integrity.
• Written and spoken competency in French and English is considered an asset.

Responsibilities

As an Office Support Assistant, you will be responsible for:

Legal Services Support

• Document preparation duties including preparation of letters/transcribing documents, scanning, printing, and making copies.
• File management of documents both in paper and electronic formats.
• Arrange deliveries and couriers, including hand deliveries when necessary.
• Assist with the management of files including opening and closing files.
• Prepare client invoices and expense claims.
• Schedule and coordinate meetings; and,
• Provide backup coverage to Legal Assistant(s) during vacations or absences.

Office Support

• Assist with meeting room preparation and audio-visual equipment setup.
• Covering reception, which includes greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements.
• Maintain the organization and stock of office supplies.
• Performing basic accounting duties.
• Oversee file management & estate planning document storage.
• Regular lifting of weights up to 20lbs; and,
• Role includes long periods of standing and sitting.

Our team members have access to:

• Defined-benefit pension plan;
• Firm-paid health and dental benefits;
• Health spending account;
• Personal (wellness) spending account;
• Time for you:
  • Including vacation, personal, and sick days.
• Our Team - we can't say enough about our people! You will be part of a collaborative, collegial, respectful, and caring team; and,

Have the opportunity to participate in a variety of teams including Collective Social Responsibility, Wellness, Diversity, Equity & Inclusion, Pride@MC and Access@MC, Special Events and so many more!

McInnes Cooper is committed to building an environment that is diverse and inclusive, representative of the communities in which we serve. We welcome and encourage applications from persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles, and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through our online application process.

As part of the recruitment process, MC will provide accommodation(s) to candidates with disabilities. If you require an accommodation(s) to participate in the recruitment process with us, please contact [e-mail].