Office Administrator

SPLICE Software Inc; Calgary; On-site; CAD 60,000 - 80,000; Part time

Job summary

Join a vibrant team as an Office Administrator at a forward-thinking company focused on fostering connections. This role is not just about administration; it’s about being a culture ambassador, managing relationships with vendors, and supporting the team in various capacities. You will play a key part in creating a welcoming environment, handling human resources tasks, and ensuring smooth office operations. If you thrive in a dynamic setting and are eager to learn and grow, this opportunity is perfect for you. Be part of a team that values collaboration and celebrates success!

Qualifications

• Experience in human resources and accounting is a strong asset.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Manage front-end administration and maintain a welcoming office environment.
• Handle recruitment, onboarding, and various human resources tasks.
• Perform accounting tasks including Payroll and Receivables.

Skills

Human Resources

Accounting

Payroll

SAGE Accounting Software

Organizational Skills

Communication Skills

Critical Thinking

Computer Skills

Job description

SPLICE Software believes in connections. We enable our clients to connect with their customers, we stay connected to the industries we serve, and—most importantly—we operate our company with a focus on keeping our team members—aka “SPLICErs”—connected; to each other, to our executive team, and their work.

We “pulse check” frequently, measure what matters, and catch people doing what’s right and celebrate wins. It’s what’s gotten us recognized as one of Alberta’s Best Workplaces. Together, we passionately serve our clients while we continue to perfect our craft.

If that sounds like a culture in which you’d thrive, our company is seeking an energetic new SPLICEr to join the team as our Office Administrator.

Who you are:

You are a friendly and energetic person with a foundation in administration and human resources, eager to learn more and grow in your career and skillset. You are positive, flexible, and love wearing many hats. You love building relationships and catching people doing things right. People would describe you as someone with their ducks in a row, a keen eye for detail, who thrives being part of a team.

You will be responsible for some of our most important relationships; with our team, vendors, and community. Although we call this position an office administrator, we see it more as a culture and people ambassador. You will own more than admin tasks but foster our company culture through human resources, event planning, vendor management, and more.

While we seek the ideal person as described below, we at SPLICE believe that skills can be taught, but the right attitude and energy are essential to success. SPLICErs are a unique breed, and we love to find strong performers who fit our culture. With that in mind…

In this role, you will:

1. Create a warm, welcoming office by managing front-end administration, including keeping the kitchen stocked, assisting with fun activities, ordering office supplies, and other administrative tasks.
2. Liaison with vendors and our property management company; tracking when contracts and renewals are coming up and ensuring our team has the right tools to do their best.
3. Build our culture by managing recruitment, onboarding, and other human resources tasks.
4. Perform accounting tasks including Payroll, Receivables, and input of Payables into the accounting system.
5. Support our client success team by assisting with Audio Quality Assurance.
6. Collaborate on organizing and scheduling of small and large team events, volunteering, team building, special events/holidays, etc.
7. Actively listen, go beyond the minimum, and model A-Player behaviour for the team.
8. Collaborate closely with the Executive Team and Business Office team.

The ideal person will have some experience in:

1. You love to dig into something complicated and hard and make it Fun, Safe, and Easy.
2. Experience with human resources and accounting is a strong asset.
3. Experience with Payroll.
4. Experience in SAGE Accounting Software.
5. Excellent organizational and time management skills, with the ability to cope with a fluctuating workload.
6. Demonstrates a high level of confidentiality and attention to detail.
7. Strong verbal and written communication skills, and critical thinking abilities.
8. Intermediate to advanced computer skills. Your friends and family describe you as a tech-whiz.
9. Ability to work well in a team environment, assisting other members of the team as needed.
10. Ability to work 30 hours per week in SPLICE’s Calgary corporate office.

About SPLICE:

SPLICE Software is in the business of driving REAL conversations with customers for insurers, financial institutions, retailers, and healthcare providers. Our Data-Driven Dialogs enable our clients to send automated messages triggered by their systems to customers via their channels of choice, including phone, SMS/MMS, and email. Our Customer-Driven Dialogs enable our clients to respond to requests for information initiated by their customers in real time, through text message, web chat, social apps like Facebook Messenger & WhatsApp, and/or home assistant devices like Amazon Echo & Google Home. SPLICE allows companies to capture & manage customers’ permissions and preferences– enabling them to personalize, test, and measure like never before.

If you are interested in this role, please apply at the link below: