OFFICE COORDINATOR

Autism Services; Regina; On-site; CAD 40,000 - 56,000; Full time

Job summary

Autism Services is seeking a reliable Office Administrator to support daily operations, including invoicing, accounts receivable/payable, and general office coordination. The role emphasizes accuracy, organization, and timely processing of quotes, invoices, and payments.

The ideal candidate has strong attention to detail, excellent communication, and proficiency with QuickBooks and Microsoft Office. This is a full-time on-site position in Canada, requiring a valid driver’s license and reliable

Qualifications

• 5 years office or accounting support experience.
• Experience with invoicing, A/R, A/P or order processing.
• QuickBooks or similar accounting software experience is required.
• Proficiency in Microsoft Office and general computer systems.

Responsibilities

• Answer and direct calls; greet visitors.
• Manage emails and general communications.
• Maintain organized digital and physical filing systems.
• Order office supplies and coordinate with vendors.
• Provide administrative support to the internal team.
• Prepare and send customer invoices.
• Follow up on outstanding accounts receivable.
• Assist with quotes, pricing updates, and order tracking.
• Process purchase orders and match invoices to orders.
• Review bills for accuracy and approvals.
• Enter credit card transactions and expenses into QuickBooks.
• Process accounts payable and prepare payments.
• Ensure all financial transactions are accurate and completed on time.

Skills

Attention to detail

Data entry

Multitasking

Communication skills

Tools

QuickBooks

Microsoft Office

Job description

Please forward your resume and a cover letter highlighting how yourexperience has provided you with the required skills. No phone callsplease. We thank all candidates for applying; however, only thosechosenfor an interview will be contacted.

About the Role

We are seeking a reliable, detail-oriented Office Administrator to support daily operations, including invoicing, accounts receivable/payable, and general office coordination. This role suits someone who understands the flow of quotes, purchase orders, invoices, and payments, and values accuracy, organization, and timeliness.

Key Responsibilities

Office Administration

• Answer and direct calls; greet visitors
• Manage emails and general communications
• Maintain organized digital and physical filing systems
• Order office supplies and coordinate with vendors
• Provide administrative support to the internal team

Invoicing, A/R & A/P

• Prepare and send customer invoices
• Follow up on outstanding accounts receivable
• Assist with quotes, pricing updates, and order tracking
• Process purchase orders and match invoices to orders
• Review bills for accuracy and approvals
• Enter credit card transactions and expenses into QuickBooks
• Process accounts payable and prepare payments
• Ensure all financial transactions are accurate and completed on time

What We’re Looking For

• Strong attention to detail and organizational skills
• Comfortable with numbers, invoicing, and data entry
• Understanding of business flow (quotes POs invoices payments)
• Ability to manage multiple tasks and meet deadlines
• Professional and friendly communication skills

Qualifications

• 5 years office and/or accounting support experience
• Experience with invoicing, A/R, A/P, or order processing
• QuickBooks or similar accounting software experience is required
• Proficiency in Microsoft Office and general computer systems
• Valid drivers license and reliable transportation