Office Administrator

Tech-Wood Building Components Ltd; Alberta; On-site; CAD 45,000 - 55,000; Full time

Job summary

Tech-Wood Building Components Ltd is seeking an Office Administrator to maintain smooth office operations and provide various departmental support. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced environment, bringing valuable administrative expertise to a collaborative workplace dynamic.

Benefits

Competitive Wage

Group Benefits after three months

Free on-site parking

Company events

Qualifications

• Proficient in SAGE and HRIM systems.
• 5+ years experience in Office Administration.
• Detail-focused with strong organizational skills.

Responsibilities

• Manage office supplies and vendor relationships.
• Review and process AP invoices.
• Assist with onboarding and benefits administration.

Skills

Attention to detail

Organizational skills

Communication abilities

Education

5+ years in Office Administration

Tools

SAGE

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Tech-Wood is growing, and we need YOU!

Since 1998, Tech-Wood has been a trusted provider of Engineered Wood Products, Roof Trusses, and now our innovative Wall Panels to Calgary and its surrounding areas. Our commitment to delivering top-notch products and unparalleled customer service sets us apart. At Tech-Wood, teamwork is at the heart of everything we do. We pride ourselves on our interactive and supportive work environment, where we rally together to achieve corporate success while enjoying every moment along the way.

Your Role: Office Administrator

We’re looking for a proactive, highly organized Office Administrator to keep things running smoothly behind the scenes. In this role, you’ll support various departments, manage day-to-day office functions, and help create a positive, efficient workplace environment.

This position is perfect for someone who enjoys being the go-to person in a fast-paced office, takes pride in their attention to detail, and thrives on juggling a variety of tasks. If you love bringing order to chaos and helping people stay focused by handling the small (but important) stuff, this could be a great fit for you.

Key Responsibilities:

Reception & Office Administration

• Greet visitors and employees in a professional and welcoming manner.
• Maintain security, safety, and cleanliness at the front desk and common areas.
• Manage office supplies, courier services, and vendor relationships.
• Schedule meetings, coordinate catering, and maintain internal communication lists.
• Provide general administrative support across departments.

Financial & Payroll Support

• Review and process AP invoices and employee expenses in a timely manner.
• Verify the accuracy of invoices and ensure proper authorization for payment.
• Prepare and schedule payments for suppliers and vendors, including EFT and credit card transactions.
• Reconcile AP statements and resolve discrepancies with suppliers.
• Vacation backup for Accounting Administrator.
• SAGE invoicing.
  

HR & Employee Support

• Assist with onboarding, benefits administration, and vacation reconciliations.
• Help plan employee events and support internal communication initiatives.
• Collaborate with HR to ensure accurate records and compliance with policies.
  
  

What We’re Looking For:

• Experience in SAGE, HRIM systems (BambooHR.
• 5+ years in Office Administration.
• Proficient in Microsoft Word, Excel, and Outlook.
• Detail-focused with excellent organizational and time management skills.
• Strong interpersonal and communication abilities.
• Able to manage multiple priorities while maintaining discretion and professionalism.
  
  

What We Bring:

• Competitive Wage (based on experience)
• Regular hours: Monday to Friday, 8:00 AM – 4:30 PM
• Group Benefits (after three months of probation)
• Free on-site parking
• Company events
• Fast-paced, fun, and collaborative work environment
• A team that is invested in YOU – professionally and personally