Receptionist & Office Administrator

Computer Modelling Group; Calgary; On-site; CAD 35,000 - 50,000; Full time

Job summary

Computer Modelling Group, a leader in cutting-edge technology, is seeking a Receptionist & Office Administrator at its Calgary headquarters. This role is crucial in shaping customer and employee experiences, requiring excellent communication skills and organizational abilities. The successful candidate will manage inquiries, coordinate services, and support office operations amidst a dynamic environment.

Qualifications

• 2-3 years experience in a similar front office role preferred.
• Strong organizational and multitasking skills.
• Professional appearance and conduct.

Responsibilities

• Deliver high-level professional service to customers and visitors.
• Coordinate national and international courier services.
• Maintain cleanliness of reception and meeting rooms.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Proactive attitude

Tools

Microsoft Office Suite

Canva

Job description

People are our most valuable asset.

CMG is currently seeking a Receptionist & Office Administrator to support our global customer and employee base. We are a worldwide leader in our field, we owe our success to our exceptional team, who consistently deliver cutting-edge technology and outstanding service.

As the first point of contact at CMG’s corporate headquarters in Calgary, you will play a key role in shaping the customer and employee experience. This position requires flexibility, professionalism, enthusiasm, and the ability to adapt to shifting priorities.

Key Responsibilities

• Deliver a high level of professional service to CMG’s customers, colleagues, vendors, and visitors, in person, by phone, and via email, by managing all inquiries efficiently, promptly, and courteously
• Coordinate national and international courier services and handle administrative requests from different departments
• Oversee and update company directory, floor plans, and calendars
• Maintain the cleanliness and organization of reception, copy areas, and meeting rooms
• Monitor inventory levels and order office, and kitchen supplies
• Maintain tracking system, reports, and records of facility-related tasks and services
• Support Office Operations Manager with year-around social events coordination, ad-hoc administrative and facility-management related tasks
• Assist Executive Assistant with projects, events, and Board meetings coordination
• Manage clerical and administrative duties related to the delivery of training courses offered by CMG including customer registrations, preparing training materials, running reports, and updating training calendar
  
  

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Knowledge, Skills & Experience

• 2-3 years of previous experience in a similar front office role is preferred
• Strong organizational skills with the ability to manage multiple priorities
• A proactive attitude with a willingness to learn and adapt in a dynamic environment
• Consistently capable of demonstrating reliability and punctuality
• Strong ability to maintain a professional appearance, conduct, and uphold confidentiality
• Excellent interpersonal, written, and verbal communication skills
• Proficient with Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint; Canva knowledge is a bonus
  
  

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