Office Administrative Assistant

Bleay Both Uppal LLP; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Comprehensive health coverage for you/

Performance-based bonuses

Regular in-office socials

Generous vacation and sick days

Wellness subsidy

Transit subsidy

Downtown office with city access

Job summary

BBU Law is a boutique law firm in downtown Vancouver seeking an Administrative Assistant to support daily operations in-office. The role focuses on legal admin tasks, file handling, and client coordination in a fast-paced environment.

The successful candidate will have 1–2 years of admin experience, proficiency in Microsoft 365, and the ability to multitask with strong attention to detail while maintaining confidentiality. This is a full-time, in-office Vancouver position.

Qualifications

• High school diploma and 1–2 years of administrative or reception experience.
• Experience in professional services or legal environment is an asset.
• Strong attention to detail and ability to multitask in a professional setting.
• Proficient with Microsoft 365 applications.
• Excellent written and verbal communication; maintains confidentiality.
• Able to learn new software and work both independently and in a team.
• Demonstrates strong follow-through and accountability.

Responsibilities

• Perform administrative and clerical tasks to support office operations.
• Open and close files.
• Coordinate in person or virtual client ID verification.
• Log and maintain client contacts, communications, and assist team members with administrative updates.
• Conduct conflict checks and online searches (LTSA, CSO, BCOnline).
• Prepare and send legal demand letters and payout letters.
• Prepare and register land title documents.
• Finalize the delivery of payout funds.
• Manage general inboxes and central phone line.
• Handle mail and packages; coordinate time-sensitive courier services.
• Ensure office is clean and stocked; communicate maintenance needs.
• Other duties as directed.

Skills

Attention to detail

Reliability

Multitasking

Written and verbal communication

Discretion and confidentiality

Independent with collaborative mindset

Strong follow-through

Education

High school diploma

Tools

Microsoft 365

Word

Excel

Outlook

Teams

OneDrive

Job description

Administrative Assistant – Strata Litigation

Position Overview

BBU Law is a boutique law firm situated in downtown Vancouver. We represent clients on a broad spectrum of legal issues, primarily litigation and dispute resolution, with an emphasis on strata property law.

As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone who wants to build an administration career with a dynamic growing organization. This is a permanent full-time, in-office position at our Vancouver office.

Key Responsibilities

• Perform administrative and clerical tasks to support the office operations
• File opening and closing
• Coordinate in person or virtual client ID verification
• Log and maintain client contacts, communications, and assist team members with administrative updates
• Conduct conflict checks and online searches (LTSA, CSO, BCOnline)
• Producing and delivering legal demand letters and payout letters
• Preparing and registering land title documents
• Finalizing the delivery of payout funds
• Inbox management for general inboxes
• Manage the central phone line and efficiently route incoming calls
• Handle incoming and outgoing mail and packages (sort, scan, and distribute incoming mail and faxes; coordinate time-sensitive courier services)
• Ensuring office is clean and stocked (general cleaning duties, communicating maintenance issues to building, and stocking the kitchen)
• Other duties as directed

Qualifications & Skills

• High school diploma and 1–2 years of proven administrative or reception experience (preferably within a professional services or legal environment).
• Prior exposure to strata administrative or law firm an asset
• High attention to detail, reliability, and the ability to multitask effectively in a professional setting
• Proficient with Microsoft 365 (Word, Excel, Outlook, Teams, OneDrive)
• Exceptional written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Comfortable learning new software and systems
• Ability to work independently while being part of a collaborative team
• Strong follow-through and accountability

The Extras

In addition to a competitive salary of $45,000 - $55,000 (commensurate of experience), we offer a number of benefits designed to support your well-being and promote a healthy work-life balance. This includes:

• Benefits package: Comprehensive health coverage for you and your family, including access to our employee assistance program (EAP)
• Recognition: Opportunity for performance-based bonuses
• Social events: Regular in office socials, off-site events, and more opportunities to connect
• Time off: a generous vacation allowance and up to 8 sick days per year
• Wellness: A flexible annual wellness subsidy
• Transportation: We offer a subsidy for those commuting via public transportation
• Great work environment: Our office space downtown has a great vibe and offers access to the city centre with transit, restaurants, scenic walking routes and shopping close by

We welcome the opportunity to meet qualified candidates seeking to join our team. We value diversity and are committed to creating an inclusive environment for all employees.