Administrative and Accounting Assistant

BCLMA; Victoria; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Extended health & dental benefits

RRSP matching

Professional development allowance

Generous paid vacation and sick/p个人al

Job summary

BCLMA in Victoria, BC seeks an Administrative and Accounting Assistant for a permanent, full-time, in-office role. You will support a busy legal team and grow within legal administration, bringing organization, adaptability and detail-oriented handling of daily tasks.

The role covers trust transfers, deposits, accounts payable, records retention, and coordination with the CPA, along with receptionist duties and light social-media support. Strong MS Office, Google, and Excel skills are valued.

Qualifications

• Minimum of 1 year experience in a law firm.
• Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset
• Must be a team-player, resourceful, and willing to assist the team where needed
• Requires exceptional attention to detail, along with well-developed communication and organizational skills
• Experience with Clio, NetDocuments, Trello, Canva
• Working knowledge of the Law Society Rules regarding law firm accounting is an asset

Responsibilities

• Prepare bank deposits and ensure their timely completion
• Prepare and process trust transfers with the utmost attention to detail and in accordance with Law Society rules
• Post monthly and one-off disbursement expenses
• Process accounts payable and maintain vendor accounts
• Communicate with vendors when issues arise with billing or service
• Assist in organizing and maintaining accurate records for required retention periods
• Manage all transactions in accordance with the Law Society rules and regulations
• Maintain communication with our CPA and attend to additional accounting duties as required
• Provide reception coverage, answering phone, distributing mail, arranging couriers
• Make travel arrangements for a busy team; attend to travel changes and cancellations
• Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment, liaise with property management if issues arise, and other administrative duties as required
• Assist with posting on social media
• Assist our social committee with planning events, making bookings, supply shopping
• Provide admin support to the COO
• Provide support to paralegals and legal assistants

Skills

Law firm experience

Attention to detail

Team player

Organizational skills

Excellent communication

MS Office proficiency

Google Workspace proficiency

Canva

Trello

Tools

Excel

Clio

NetDocuments

Canva

Job description

ADMINISTRATIVE AND ACCOUNTING ASSISTANT

FULL TIME | IN-OFFICE | VICTORIA, BC

Our firm is currently seeking a motivated, detail-oriented Administrative and Accounting Assistant for a permanent full-time role. This is an exciting opportunity for an individual with some experience looking to grow within the field of legal administration. If you are organized, adaptable, and enjoy supporting a busy legal team, we’d love to hear from you.

RESPONSIBILITIES

• Prepare bank deposits and ensure their timely completion
• Prepare and process trust transfers with the utmost attention to detail and in accordance with Law Society rules
• Post monthly and one-off disbursement expenses
• Process accounts payable and maintain vendor accounts
• Communicate with vendors when issues arise with billing or service
• Assist in organizing and maintaining accurate records for required retention periods
• Manage all transactions in accordance with the Law Society rules and regulations
• Maintain communication with our CPA and attend to additional accounting duties as required
• Provide reception coverage, answering phone, distributing mail, arranging couriers
• Make travel arrangements for a busy team; attend to travel changes and cancellations
• Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment, liaise with property management if issues arise, and other administrative duties as required
• Assist with posting on social media
• Assist our social committee with planning events, making bookings, supply shopping
• Provide admin support to the COO
• Provide support to paralegals and legal assistants

YOU OFFER

• Minimum of 1 year experience in a law firm
• Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset
• Must be a team-player, resourceful, and willing to assist the team where needed
• Requires exceptional attention to detail, along with well-developed communication and organizational skills
• Experience with any of the following is an asset: Clio, NetDocuments, Trello, Canva
• Working knowledge of the Law Society Rules regarding law firm accounting is an asset

WE OFFER

• $50,000-$65,000 annual salary, depending on experience
• Extended health & dental benefits
• RRSP matching for permanent, full-time employees
• Professional development allowance
• Generous paid vacation and sick/personal day policy
• On-site secure bike storage
• An active social committee
• Free snacks and coffee/tea

Applicants with Indigenous ancestry are strongly encouraged to apply.

Our firm recognizes diversity as a source of strength and celebrates inclusivity. We value every person as a unique individual, and we are committed to building a culture of equity and respect within our firm. We are honoured to receive applications from individuals of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.