Legal Assistant, Real Estate

Bennett Jones; Vancouver; On-site; CAD 60,000 - 70,000; Full time

Job summary

Bennett Jones in Vancouver is recruiting a Legal Assistant for Real Estate to support file opening, deposits, closings, and billing tasks. The role collaborates with finance and internal teams to manage trust reconciliations and closing arrangements. Strong MS Office skills and confidentiality are essential.

Minimum 3 years in a law firm and a paralegal diploma are preferred. This on-site position offers opportunities in a premier firm with exposure to complex real estate transactions.

Qualifications

• Minimum 3 years' experience in a law firm environment.
• Legal Assistant Diploma from an accredited post-secondary institution preferred
• Familiarity with corporate and/or real estate along with terminology and procedures an asset but not a requirement
• Experience with managing client billings
• Strong computer skills including proficiency with MS Office
• Excellent organizational and communication skills; self-motivated with the ability to multi-task
• Impeccable proofreading, grammar skills and attention to detail
• Service oriented, adaptable, reliable and dependable
• Professional work ethic and great attitude
• Maintains confidentiality and discretion
• Exceptional ability to work independently with minimal supervision or within a team environment

Responsibilities

• Opening and organizing new client files
• BC Online searches and corporate online searches
• Receive, handle and process strata lot sale contract deposits
• Assist with transaction closings, including scanning and photocopying
• Collaborate with the finance team to deal with trust reconciliations, closing arrangements for deposits, closing funds, mortgage and other type of payouts, holdbacks and investments
• Assist with client billings and preparing invoices and account letters
• Prepare expense reports
• Maintain up to date contact information
• Liaise with internal clients (regional and firm-wide), lawyers, and staff on various matters
• Administrative duties as required such as managing calendars, coordinating meetings and making travel arrangements

Skills

Legal experience

MS Office

Attention to detail

Organizational skills

Communication skills

Education

Legal Assistant Diploma

Tools

MS Office Suite

BC Online

Job description

Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 450 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Vancouver office:

Legal Assistant, Real Estate

Essential Functions

• Opening and organizing new client files
• BC Online searches and corporate online searches
• Receive, handle and process strata lot sale contract deposits
• Assist with transaction closings, including scanning and photocopying
• Collaborate with the finance team to deal with trust reconciliations, closing arrangements for deposits, closing funds, mortgage and other type of payouts, holdbacks and investments
• Assist with client billings and preparing invoices and account letters
• Prepare expense reports
• Maintain up to date contact information
• Liaise with internal clients (regional and firm-wide), lawyers, and staff on various matters
• Administrative duties as required such as managing calendars, coordinating meetings and making travel arrangements

Qualifications

• Minimum 3 years' experience in a law firm environment
• Legal Assistant Diploma from an accredited post-secondary institution preferred
• Familiarity with corporate and/or real estate along with terminology and procedures an asset but not a requirement
• Experience with managing client billings
• Strong computer skills including proficiency with MS Office
• Excellent organizational and communication skills; self-motivated with the ability to multi-task
• Impeccable proofreading, grammar skills and attention to detail
• Service oriented, adaptable, reliable and dependable
• Professional work ethic and great attitude
• Maintains confidentiality and discretion
• Exceptional ability to work independently with minimal supervision or within a team environment

Additional Details

Salary range: $60,00 - $70,000 based on experience and market information.