office administrative assistant

XTL TRANSPORT INC.; Surrey; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player seeks an Office Administrative Assistant to support daily operations in a fast-paced environment. This role involves coordinating information flow, managing office procedures, and providing customer service. The ideal candidate will possess excellent communication skills, attention to detail, and a knack for organization. Join a dynamic team where your contributions will directly impact the efficiency of operations and help maintain a productive workplace. This is a fantastic opportunity for someone looking to grow in the administrative field and make a significant difference in a thriving organization.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Group insurance benefits

Life insurance

Registered Retirement Savings Plan (RRSP)

Free parking available

Wellness program

Qualifications

• 1-2 years of experience in an administrative role.
• Strong computer skills, particularly in MS Office applications.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments and manage contracts.
• Prepare minutes of meetings and maintain filing systems.

Skills

Excellent oral communication

Excellent written communication

Time management

Attention to detail

Flexibility

Organized

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Word

IBM Lotus

Job description

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• Secondary (high) school graduation certificate
  
  

Overview

Languages

English

Education

• Secondary (high) school graduation certificate
  
  

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Plan, organize, direct, control and evaluate daily operations
  
  

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Word
• IBM Lotus
  
  

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
  
  

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Time management
  
  

Benefits

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits
  
  

Financial benefits

• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)
  
  

Other Benefits

• Free parking available
• Other benefits
• Wellness program

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Truck Transportation

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