Office Administrative Assistant

BC General Employees' Union (BCGEU); Burnaby; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is looking for a detail-oriented Administrative Assistant to support their Fraser Valley Area Office. This role involves a variety of administrative tasks, including document processing, meeting coordination, and travel arrangements. The ideal candidate will demonstrate excellent organizational skills, a keen attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Join a supportive team that values diversity and encourages applicants from all backgrounds to apply, making a meaningful impact in the community.

Qualifications

• 2-4 years of administrative experience in a similar role.
• High school graduation, supplemented by administrative training.

Responsibilities

• Process and draft documents such as letters and reports.
• Coordinate travel arrangements and meetings for staff.

Skills

Organizational Skills

Attention to Detail

Interpersonal Communication

Time Management

Database Management

Education

High School Graduation

Administrative Training

Tools

Microsoft Word

Microsoft Excel

Job description

ADMINISTRATIVE ASSISTANT – Fraser Valley Area Office (2 Positions)

JOB ID: MU029

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant (2 positions) to join our Fraser Valley Area Office team. Reporting to the Director, the Administrative Assistant will be provide administrative support across a variety of functions, including document processing, meeting coordination, travel arrangements, and maintaining filing systems. The successful candidate will have a high degree of accuracy, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment.

The successful candidate will have the following:

Key Responsibilities:

• Document Processing & Drafting: Process and draft various documents such as letters, minutes, reports, and bargaining proposals.
• Deadline Management: Calculate and track deadlines for grievances, notices to bargain, and appeals to ensure timely action.
• Visitor & Phone Support: Respond to incoming phone calls and walk-in visitors, providing necessary assistance and information.
• Executive Support: Assist component/local executive with administrative tasks, coordination, and support as needed.
• Vote Coordination: Coordinate and prepare materials for strike/ratification votes, ensuring smooth execution.
• Travel & Meeting Coordination: Book meeting rooms, travel arrangements, and accommodations for staff and events.
• Mail Management: Prioritize and manage incoming mail, ensuring prompt distribution and follow-up.
• File & System Maintenance: Maintain organized filing systems and bring-forward systems to track key documents and deadlines.

Education & Experience:

• 2-4 years of administrative experience in a similar role.
• High school graduation, supplemented by administrative training or relevant coursework.
• Proficient in Microsoft Word and Excel (intermediate to advanced skills).

Knowledge, Skills & Abilities:

• Excellent organizational skills with attention to detail and the ability to prioritize tasks effectively.
• Strong attention to detail and organizational skills.
• Ability to work within time limits and manage multiple tasks simultaneously, and work independently and as part of a collaborative team, providing proactive support and anticipating needs.
• Professional phone etiquette and interpersonal communication skills.
• Experience with database management is an asset.

Salary:

Level 3 – MoveUp Agreement

Wage Rate: $36.43 - 39.67per hour

Address: 8555 - 198A Street, Langley V2Y 0A9

How to Apply:

Please note that temporary and probationary employees are not eligible for remote work arrangements.

Hours of work are 32 hours, four days per week.

The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Submit applications no later than 5:00 pm, Wednesday, May 14, 2025.

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected.

Resumes will be accepted by e-mail to: [e-mail]