New - Substitute Clerical 2026-2027

Medicine Hat High School; Medicine Hat; On-site; CAD 34,000 - 42,000; Full time

Job summary

Medicine Hat Public School Division is seeking casual/substitute clerical staff to support administrative tasks across its schools. The role includes operating the switchboard, handling inquiries from the public, parents, and staff, and preparing letters and school communications.

Office administration experience or an Office Administration Certificate or Diploma is required. Successful applicants must provide a clear police record check with vulnerable sector check and a child intervention

Qualifications

• Office administration experience required.
• Certificate or Diploma in Office Administration preferred.
• Clear police record check with vulnerable sector and child intervention checks required.

Responsibilities

• Operate switchboard, direct inquiries from public, parents, staff.
• Prepare various letters and correspondence.
• Excuse students when required and coordinate with parents, teachers and student.
• Maintain student records/files (Tracking of marks, attendance and other student information).
• Distribute mail for all staff and receive deliveries to school.
• Prepare school communications to staff and students.
• Receive deliveries and prepare shipping.
• Other tasks that may be required.

Skills

Office administration

Education

Office Administration Certificate

Office Administration Diploma

Job description

Casual/Substitute Clerical

The Medicine Hat Public School Division came into existence in 1886 and has grown to serve just under 7,000 students. Our Division offers a full spectrum of programs and services centered on students’ needs with sensitivity to community and parents’ needs.

Our wide range of programs service children from 2½ years of age to Grade 12. The Division is comprised of three high schools, five middle schools (including Christian education, French immersion and a virtual online school), 12 elementary schools, (including a virtual online learning school, STEM centered learning school, arts centered learning school and a variety of alternative programs).

Throughout the school year we recruit for substitute clerical staff to work on a casual on call basis throughout our Division to cover absences.

Responsibilities may include:

• Operate switchboard, direct inquiries from public, parents, staff.
• Prepare various letters and correspondence.
• Excuse students when required and coordinate with parents, teachers and student.
• Maintain student records/files (Tracking of marks, attendance and other student information).
• Distribute mail for all staff and receive any deliveries to school.
• Prepare school communications to staff and students.
• Receive deliveries and prepare shipping.
• Other tasks that may be required.

Office administration experience and/or an Office Administration Certificate or Diploma is required.

We will require all successful applicants to provide us with a clear police record check with vulnerable sector check and a child intervention record check.

Only those candidates selected for an interview will be contacted.