Medical Administrative Assistant

Altasciences; Montreal; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

RRSP match

Paid vacation

Sick leave

Telehealth

Telework

Training & development

Referral bonus

Performance reviews

Job summary

Altasciences in Montreal is seeking a Medical Administrative Assistant to provide essential administrative support to the Clinical Principal Investigator and Director, Clinical Operations. You will coordinate scheduling for dosing and screening activities, book meetings, assemble trial documentation, and manage signatures and regulatory paperwork.

This role requires bilingual English/French communication, strong organization, discretion, and proficiency with Microsoft Office, Outlook and Adobe

Qualifications

• High school diploma completed.
• Excellent bilingual communication in English and French.
• Able to multi-task and prioritise.
• Good organisational skills.
• Shows autonomy and initiative.
• Proven ability to be discreet and confidential.
• Problem solver and calm under pressure.
• Experience with Microsoft Office, Outlook, Adobe Acrobat.

Responsibilities

• Schedule the Clinical Principal Investigator’s dosing and screening activities.
• Book meetings and resources for internal and external clients.
• Assemble all documentation for trials.
• Prepare and ensure follow-up for necessary signatures from Principal Investigator, Sub-Investigators and clinical operators.
• Ensure regulatory documents are signed on time by doctors.
• Prepare and follow-up for the protocol training process.
• Ensure expense reports are completed/submitted promptly.
• Act as back-up for other administrative team members.

Skills

Bilingual English/French

Multitasking

Organizational skills

Autonomy

Discretion & confidentiality

Problem solving

People skills

Education

High school diploma

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

About The Role

The Medical Administrative Assistant provides administrative assistance to Clinical Principal Investigator and to the Director, Clinical Operations. The Medical Administrative Assistant gathers and compiles data in order to generate various reports.

What You’ll Do Here

• Scheduling the Clinical Principal Investigator’s for all dosing activities and screening activities.
• Book meetings and resources (for both internal and external clients).
• Assemble all documentation for trials.
• Prepare and ensure the follow-up with needed signature from Principal Investigator , Sub-Investigators and clinical operators.
• Responsible for ensuring all regulatory documents are signed on time by doctors.
• Preparation and follow-up for the protocol training process.
• Ensure expense reports are completed/submitted in a timely manner.
• Act as back-up for other members of the administrative team.

What You’ll Need to Succeed

• High school degree completed.
• Excellent communication skills in both French and English.
• Able to multi-task, prioritise.
• Good organisational skills.
• Shows autonomy and good initiative.
• Proven ability to be discrete and confidential.
• Problem solver.
• Calm demeanor with excellent people skills.
• Experience with Microsoft Office, Outlook, Adobe Acrobat.

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Medical Administrative Assistant including, but not limited to, for the following reasons:

• The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

What We Offer

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences’ Benefits Package Includes:

• Health/Dental/Vision Insurance Plans
• 401(k)/RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs
• Telework when applicable

Altasciences’ Incentive Programs Include:

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews

#LI-JG1