Medical Administrative Assistant

220 Altasciences Company Inc; Montreal; Vor Ort; CAD 40.000 - 55.000; Vollzeit

Benefits dieser Stelle

Health/Dental/Vision Insurance Plans

401(k)/RRSP with Employer Match

Paid Vacation and Holidays

Paid Sick and Bereavement Leave

Employee Assistance & Telehealth

Telework when applicable

Zusammenfassung

220 Altasciences Company Inc is seeking a Medical Administrative Assistant to provide essential administrative support to the Clinical Principal Investigator and Director, Clinical Operations. The role includes data gathering for reports and coordinating trial-related activities in a fast-paced setting.

The position requires a high school diploma, excellent bilingual communication in French and English, and strong organizational and multitasking abilities.

Qualifikationen

• High school degree completed.
• Fluent in both French and English.
• Able to multitask and prioritise.
• Strong organisational skills.
• Shows autonomy and initiative.
• Discretion and confidentiality experience.
• Problem solving mindset.
• Calm, people‑oriented demeanor.
• Experience with MS Office, Outlook and Adobe Acrobat.
• English fluency required for protocol and research documents.

Aufgaben

• Schedule the Clinical Principal Investigator’s dosing and screening activities.
• Book meetings and resources for internal and external clients.
• Arrange all documentation for trials.
• Prepare and follow up for signatures from PI, Sub-Investigators and clinical operators.
• Ensure regulatory documents are signed on time by doctors.
• Support protocol training process preparation and follow‑ups.
• Ensure expense reports are completed/submitted promptly.
• Act as back‑up for other administrative team members.

Kenntnisse

Communication skills

Bilingual French/English

Multitasking

Organisational skills

Autonomy

Discretion

Problem solving

Calm demeanor

People skills

MS Office / Outlook / Adobe Acrobat

Ausbildung

High school diploma

Tools

Microsoft Office

Outlook

Adobe Acrobat

Jobbeschreibung

About The Role

The Medical Administrative Assistant provides administrative assistance to Clinical Principal Investigator and to the Director, Clinical Operations. The Medical Administrative Assistant gathers and compiles data in order to generate various reports.

What You’ll Do Here

• Scheduling the Clinical Principal Investigator’s for all dosing activities and screening activities.
• Book meetings and resources (for both internal and external clients).
• Arrange all documentation for trials.
• Prepare and ensure the follow-up with needed signature from Principal Investigator, Sub-Investigators and clinical operators.
• Responsible for ensuring all regulatory documents are signed on time by doctors.
• Preparation and follow-up for the protocol training process.
• Ensure expense reports are completed/submitted in a timely manner.
• Act as back‑up for other members of the administrative team.

What You’ll Need to Succeed

• High school degree completed.
• Excellent communication skills in both French and English.
• Able to multi‑task, prioritise.
• Good organisational skills.
• Shows autonomy and good initiative.
• Proven ability to be discrete and confidential.
• Problem solver.
• Calm demeanour with excellent people skills.
• Experience with Microsoft Office, Outlook, Adobe Acrobat.
• Fluency in English is an essential requirement for the position of Medical Administrative Assistant including, but not limited to, for the following reasons: The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

Location

Altasciences provides a French working environment for its employees in Quebec. As part of its francization program, we have taken all reasonable steps to avoid imposing additional language requirements.

What We Offer

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Benefits Package

• Health/Dental/Vision Insurance Plans
• 401(k)/RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs
• Telework when applicable

Incentive Programs

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews

Company Values

At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them. No matter your role, we all play an important part and you will have a significant impact on the health and well‑being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you’re a recent college graduate or seeking your next career opportunity, it’s time to discover your future at Altasciences. We are better together and together We Are Altasciences.

Equal Opportunity Employer

Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request.

Join us at Altasciences!