Medical Administrative Assistant

Altasciences Company; Montreal; Hybrid; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

RRSP Match

Paid Vacation

Sick Leave

Bereavement Leave

Telework

Employee Assistance

Job summary

Altasciences Company is seeking a Medical Administrative Assistant to support the Clinical Principal Investigator and the Director of Clinical Operations. The role involves data gathering for reports and coordinating administrative tasks across trials.

Fluency in English and French is required, with strong communication, organization, and discretion. Telework when applicable, and a supportive team environment are offered as part of a comprehensive benefits package.

Qualifications

• High school diploma completed.
• Excellent bilingual communication skills in French and English.
• Able to multi-task and prioritise in a fast-paced setting.
• Strong organizational skills and initiative.

Responsibilities

• Schedule the Clinical Principal Investigator for dosing and screening activities.
• Book meetings and resources for internal and external clients.
• Assemble documentation for trials and ensure timely signatures.
• Monitor regulatory documents and ensure on-time approvals.
• Prepare and follow up on protocol training processes.
• Process and submit expense reports promptly.
• Provide back-up support to other administrative team members.

Skills

Communication

Multitasking

Organization

Autonomy

Discretion

People skills

Education

High school diploma

Tools

Microsoft Office

Outlook

Adobe Acrobat

Job description

About The Role

The Medical Administrative Assistant provides administrative assistance to Clinical Principal Investigator and to the Director, Clinical Operations. The Medical Administrative Assistant gathers and compiles data in order to generate various reports.

What You'll Do Here

• Scheduling the Clinical Principal Investigator's for all dosing activities and screening activities.
• Book meetings and resources (for both internal and external clients).
• Assemble all documentation for trials.
• Prepare and ensure the follow-up with needed signature from Principal Investigator , Sub-Investigators and clinical operators.
• Responsible for ensuring all regulatory documents are signed on time by doctors.
• Preparation and follow-up for the protocol training process.
• Ensure expense reports are completed/submitted in a timely manner.
• Act as back-up for other members of the administrative team.

What You'll Need to Succeed

• High school degree completed.
• Excellent communication skills in both French and English.
• Able to multi-task, prioritise.
• Good organisational skills.
• Shows autonomy and good initiative.
• Proven ability to be discrete and confidential.
• Problem solver.
• Calm demeanor with excellent people skills.
• Experience with Microsoft Office, Outlook, Adobe Acrobat.

Altasciences strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential requirement for the position of Medical Administrative Assistant including, but not limited to, for the following reasons:

The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

What We Offer

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences' Benefits Package Includes:

• Health/Dental/Vision Insurance Plans
• 401(k)/RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs
• Telework when applicable

Altasciences' Incentive Programs Include:

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews

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