Maintenance Admin & Work Order Coordinator

CareerBeacon; New Glasgow; On-site; CAD 43,000 - 49,000; Full time

Benefits offered by this job

Health benefits

Dental

Life insurance

Pension

Vacation time

Sick time

Professional development

EAP

Job summary

CareerBeacon in New Glasgow, Nova Scotia, is seeking a Maintenance Clerk. Under the Maintenance Supervisor, you will manage general correspondence, reports, work orders, and maintenance schedules, while keeping department records and tenant communications up to date.

Requirements include a Diploma or Degree in Business Administration or Secretarial studies with two years of related experience, strong MS Office skills, and the ability to work independently or in a team.

Qualifications

• Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests and manage petty cash.
• Ability to work independently with little supervision, as well as in a team environment.

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
• Receive and record tenant complaints, prepare file actions/work orders and take other appropriate actions as required.
• Prepare the Maintenance Department's attendance, illness, vacation and related records as required.
• Track and report vacant unit repairs to ensure work progresses in a timely manner.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
• This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
• Other duties as assigned.

Skills

Independent work

Team collaboration

Time management

Education

Business Administration or Secretarial diploma

Tools

Microsoft Office

Yardi Property Management

Job description

CareerBeacon in New Glasgow, Nova Scotia, is seeking a Maintenance Clerk. Under the Maintenance Supervisor, you will manage general correspondence, reports, work orders, and maintenance schedules, while keeping department records and tenant communications up to date.

Requirements include a Diploma or Degree in Business Administration or Secretarial studies with two years of related experience, strong MS Office skills, and the ability to work independently or in a team.