Maintenance Clerk - NOR 26095

CareerBeacon; New Glasgow; On-site; CAD 43,000 - 49,000; Full time

Benefits offered by this job

Health benefits

Dental

Life insurance

Pension

Vacation time

Sick time

Professional development

EAP

Job summary

CareerBeacon in New Glasgow, Nova Scotia, is seeking a Maintenance Clerk. Under the Maintenance Supervisor, you will manage general correspondence, reports, work orders, and maintenance schedules, while keeping department records and tenant communications up to date.

Requirements include a Diploma or Degree in Business Administration or Secretarial studies with two years of related experience, strong MS Office skills, and the ability to work independently or in a team.

Qualifications

• Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests and manage petty cash.
• Ability to work independently with little supervision, as well as in a team environment.

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
• Receive and record tenant complaints, prepare file actions/work orders and take other appropriate actions as required.
• Prepare the Maintenance Department's attendance, illness, vacation and related records as required.
• Track and report vacant unit repairs to ensure work progresses in a timely manner.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
• This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
• Other duties as assigned.

Skills

Independent work

Team collaboration

Time management

Education

Business Administration or Secretarial diploma

Tools

Microsoft Office

Yardi Property Management

Job description

Maintenance Clerk

Northern District

Location: New Glasgow, Nova Scotia
Type of Employment: Full Time, Permanent
Union Status: NSGEU Local 103
Competition # NOR 26095
Closing Date: October 19, 2026

The Opportunity

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for general correspondence, reports, work orders, material requisitions, purchase orders, and contracts. The incumbent is also responsible for receiving, recording, and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules and establishing and maintaining all other Maintenance department records.

Qualifications

Must Have

• Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
• Strong keyboarding skills with working knowledge of Microsoft Office.
• Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests and manage petty cash.
• Ability to work independently with little supervision, as well as in a team environment.

Assets

• Emergency First Aid and WHMIS certifications.
• Working knowledge of Yardi Property Management software.

The Fine Print

An equivalent combination of training, education and experience may be considered.

Responsibilities

• Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
• Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
• Receive and record tenant complaints, prepare file actions/work orders and take other appropriate actions as required.
• Prepare the Maintenance Department's attendance, illness, vacation and related records as required.
• Track and report vacant unit repairs to ensure work progresses in a timely manner.
• Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
• This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
• Other duties as assigned.

What We Offer

• Salary: $24.06 - $26.91 hourly (CL 18)
• Schedule: 35-hour work week

Full-time permanent employees also receive:

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Work-life balance supports such as modified work weeks
• Professional development and career growth opportunities
• Employee and Family Assistance Program

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.