Logistics Administrative Clerk

ACI Worldwide; Quebec; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement — get to工作?

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau in Canada is seeking a Logistics Administrative professional to support the Logistics Administration team. They will create equipment records in the ERP system, monitor rented equipment, and manage related invoices and documentation.

The role also supports inventory management for consumables and equipment, coordinates with Asset Managers, and assists with maintenance work orders and SharePoint documentation. Bilingual English/French skills are preferred.

Qualifications

• Education in administration, business, or a related field.
• 1 to 3 years of relevant experience.
• Experience in the construction industry is an asset.
• Proficiency with the Microsoft Office Suite.
• Intermediate English and French (written and spoken).

Responsibilities

• Create equipment records in the ERP system and validate related invoices.
• Monitor externally rented equipment, telematics hours, inventory, and document management.
• Organize meetings with Asset Managers and finalize files with decisions communicated.
• Support documentation and transitions for maintenance and procurement.

Skills

Attention to detail

Microsoft Office

Bilingual—English/French

ERP/navigation in ERP system

SharePoint

Education

Education in administration or related field

Tools

ERP system

SharePoint

Job description

Reporting to the Logistics Administrative Manager, the incumbent’s primary responsibility will be to support the Logistics Administration team.

What you will do

Equipment Billing

• Create equipment records in the ERP system.
• Ensure compliance with the various contract clauses.
• Monitor externally rented equipment, including telematics hours, inventory tracking, and document management.
• Adjust equipment transfers.
• Validate related invoices.

Inventory Management – Consumables

• Support the Inventory Technician with the creation of items in the ERP system..
• Organize meetings with Asset Managers and ensure ongoing files are finalized and decisions are communicated.
• Document decisions and maintain related records and documentation.
• Add items to the online catalog (LogisticsNow).

Inventory Management – Equipment

• Support the Equipment Technician in creating visual tools for the management of bulk equipment.
• Manage documentation within SharePoint.
• Follow up on equipment deliveries from suppliers to the Logistics Centres.
• Perform any other related administrative duties as required.

Maintenance

• Open and close work orders in support of the Maintenance Administrative Agent.
• Establish control checkpoints for work orders that are chargeable back to construction sites.
• Manage mechanical documentation within SharePoint.

This role could be for you if you have

• Education in administration, business, or a related field.
• 1 to 3 years of relevant experience related to the position.
• Experience in the construction industry is considered an asset.
• Proficiency with the Microsoft Office Suite.
• Intermediate-level English and French skills, both written and spoken.
• Strong attention to detail and a rigorous approach to follow-ups.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.