Legislative Services & Council Support Specialist

City of West Kelowna; West Kelowna; Presencial; CAD 45.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Municipal Pension Plan

Earned Time Off Program

4 weeks vacation at 2 years

Improved vacation package

Descripción de la vacante

City of West Kelowna is seeking a Legislation Services Assistant to provide comprehensive administrative support for departmental services and programs. You will handle customer inquiries, documentation, invoicing, and meetings, including Council Committees, elections, and referendums.

Ideal candidates will have a Local Government Administration certificate, at least 2 years of related experience, and strong MS Office skills.

Formación

• Certificate in Local Government Administration or equivalent combination of education and experience.
• Minimum of 2 years related experience.
• Class 5 BC Driver's License.
• Minimum of 1 year experience with a Meeting Management program, preferably eScribe (asset).
• Working knowledge of LGMA Records Management Manual, relevant legislation, policies and practices governing records management.
• Knowledge of the Community Charter, Local Government Act and City of West Kelowna Council Procedure Bylaw.
• Knowledge of Freedom of Information and Protection of Privacy Act.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to produce business correspondence with accuracy in grammar, spelling and punctuation.
• Strong customer service and interpersonal communication skills; ability to exercise discretion and confidentiality.

Responsabilidades

• Provide administrative, clerical and operational support to facilitate departmental services and programs.
• Respond to public inquiries and maintain records and information management systems.
• Prepare correspondence, reports, agreements and other documents; process invoices; coordinate schedules and meetings.
• Support Council Committees with agenda preparation, minute-taking and recruitment; assist with elections and referendums.
• Coordinate information and website updates; liaise with stakeholders; support onboarding and related admin tasks.

Conocimientos

Customer service

Interpersonal communication

Meeting management

Independent work

Organizational skills

Educación

Certificate in Local Government Administration

Herramientas

Microsoft Office

Descripción del empleo

City of West Kelowna is seeking a Legislation Services Assistant to provide comprehensive administrative support for departmental services and programs. You will handle customer inquiries, documentation, invoicing, and meetings, including Council Committees, elections, and referendums.

Ideal candidates will have a Local Government Administration certificate, at least 2 years of related experience, and strong MS Office skills.