Legislate Services Assistant

City of West Kelowna; West Kelowna; Presencial; CAD 45.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Municipal Pension Plan

Earned Time Off Program

4 weeks vacation at 2 years

Improved vacation package

Descripción de la vacante

City of West Kelowna is seeking a Legislation Services Assistant to provide comprehensive administrative support for departmental services and programs. You will handle customer inquiries, documentation, invoicing, and meetings, including Council Committees, elections, and referendums.

Ideal candidates will have a Local Government Administration certificate, at least 2 years of related experience, and strong MS Office skills.

Formación

• Certificate in Local Government Administration or equivalent combination of education and experience.
• Minimum of 2 years related experience.
• Class 5 BC Driver's License.
• Minimum of 1 year experience with a Meeting Management program, preferably eScribe (asset).
• Working knowledge of LGMA Records Management Manual, relevant legislation, policies and practices governing records management.
• Knowledge of the Community Charter, Local Government Act and City of West Kelowna Council Procedure Bylaw.
• Knowledge of Freedom of Information and Protection of Privacy Act.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to produce business correspondence with accuracy in grammar, spelling and punctuation.
• Strong customer service and interpersonal communication skills; ability to exercise discretion and confidentiality.

Responsabilidades

• Provide administrative, clerical and operational support to facilitate departmental services and programs.
• Respond to public inquiries and maintain records and information management systems.
• Prepare correspondence, reports, agreements and other documents; process invoices; coordinate schedules and meetings.
• Support Council Committees with agenda preparation, minute-taking and recruitment; assist with elections and referendums.
• Coordinate information and website updates; liaise with stakeholders; support onboarding and related admin tasks.

Conocimientos

Customer service

Interpersonal communication

Meeting management

Independent work

Organizational skills

Educación

Certificate in Local Government Administration

Herramientas

Microsoft Office

Descripción del empleo

City of West Kelowna

Legislate Services Assistant

West Kelowna is a thriving city that has a rural sophistication appeal and is a haven for outdoor recreation. Sun-soaked lakeshores, agricultural charm, and access to urban jobs and living have made West Kelowna the place to be. We maintain a deep connection with our agricultural roots, and we celebrate the one-of-a-kind character of our community.

What We Offer

Improved vacation package, 3 weeks prorated in 1st year/4 weeks vacation at 2 years, competitive salaries, excellent benefits, numerous employee wellness incentives, an earned time off program and professional development opportunities. Build your future with a City who was proudly presented the BC Municipal Safety Association Organizational Safety Excellence Award for leadership, dedication, and diligence in creating a safer and healthier workplace.

Summarized Position Responsibilities

The Legislative Services Assistant provides a wide range of administrative, clerical and operational support to facilitate the effective delivery of departmental services and programs. Responsibilities include providing customer service and responding to public inquiries; reviewing documentation for completeness; maintaining records and information management systems; preparing correspondence, reports, agreements and other documents; processing invoices, coordinating schedules and meetings, and supporting general office operations. The position also provides administrative and logistical support for Council Committees, including agenda preparation, minute-taking, meeting coordination and member recruitment, as well as assisting with municipal elections, referendums, petitions and assent voting processes. Additional duties include coordinating information and website updates, supporting departmental projects, liaising with internal and external stakeholders, and assisting with onboarding and other related administrative functions.

Our Ideal Candidate

• Certificate in Local Government Administration or an equivalent combination of education and experience
• Minimum of 2 years related experience
• Class 5 BC Driver's License
• Minimum of 1 year experience with a Meeting Management program, preferably eScribe (asset)
• Working knowledge of LGMA Records Management Manual, relevant legislation, policies and practices governing records management
• Working knowledge of the Community Charter, Local Government Act
• Working knowledge of City of West Kelowna Council Procedure Bylaw
• Knowledge of Freedom of Information and Protection of Privacy Act
• Demonstrated computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Produce business correspondence with an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy
• Strong customer service and interpersonal communication skills - both verbal and written
• Ability to exercise discretion and confidentiality
• Must work independently and be able to handle a multitude of priorities
• Detail orientated with strong organizational skills
• Experience handling confidential information with discretion and integrity
• Ability to accommodate a flexible schedule; may require some early morning and evening work

Competition No. 26-50E | Opens November 6, 2026 | Closes December 7, 2026 Full Time - Permanent | 35 hrs/wk | $39.51/hr

Benefits | Municipal Pension Plan | Earned Time Off Program | 4 weeks vac at 2 years