Legislative Services Assistant

West Kelowna City; Kelowna; On-site; CAD 45,000 - 64,000; Full time

Benefits offered by this job

Vacation benefits and earned time off

Municipal Pension Plan

Professional development opportunities

Competitive salaries and wellness/in‑s

Job summary

West Kelowna City is seeking a Legislative Services Assistant to provide broad administrative support for council-related services. The role requires strong customer service, confidentiality, and the ability to manage multiple priorities in a municipal setting.

The ideal candidate holds a Local Government Administration certificate, 2+ years of experience, and a Class 5 BC driver's license. Proficiency with eScribe and Microsoft Office is preferred.

Qualifications

• Certificate in Local Government Administration or equivalent education/experience.
• Minimum of 2 years related experience in a municipal setting.
• Valid Class 5 BC Driver’s License.
• At least 1 year of experience with a Meeting Management program (eScribe preferred).
• Working knowledge of LGMA Records Management Manual and related statutes.
• Familiarity with the Community Charter and Local Government Act.
• Proficient in Microsoft Office applications and basic proofreading.

Responsibilities

• Provide administrative and clerical support for departmental services.
• Deliver customer service and respond to public inquiries; maintain records.
• Prepare correspondence, reports and meetings; process invoices.
• Coordinate agendas, minute-taking, and Council Committees support.
• Assist with elections, referendums and related voting processes.
• Support information updates, stakeholder liaison and onboarding tasks.

Skills

Local Government Admin

Customer service

Interpersonal communication

Discretion

Time management

Attention to detail

Multitasking

Proofreading

Education

Certificate in Local Government Administration

2+ years related experience

Class 5 BC Driver’s License

1 year with Meeting Management software (eScribe)

LGMA Records Management Manual knowledge

Local Government Act / Community Charter knowledge

Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint)

Tools

eScribe

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

West Kelowna is a thriving city that has a rural sophistication appeal and is a haven for outdoor recreation. Sun-soaked lakeshores, agricultural charm, and access to urban jobs and living have made West Kelowna the place to be. We maintain a deep connection with our agricultural roots, and we celebrate the one-of-a-kind character of our community.

What We Offer:

Improved vacation package, 3 weeks prorated in 1st year/4 weeks vacation at 2 years, competitive salaries, excellent benefits, numerous employee wellness incentives, an earned time off program and professional development opportunities. Build your future with a City who was proudly presented the BC Municipal Safety Association Organizational Safety Excellence Award for leadership, dedication, and diligence in creating a safer and healthier workplace.

Summarized Position Responsibilities:

The Legislative Services Assistant provides a wide range of administrative, clerical and operational support to facilitate the effective delivery of departmental services and programs. Responsibilities include providing customer service and responding to public inquiries; reviewing documentation for completeness; maintaining records and information management systems; preparing correspondence, reports, agreements and other documents; processing invoices, coordinating schedules and meetings, and supporting general office operations. The position also provides administrative and logistical support for Council Committees, including agenda preparation, minute-taking, meeting coordination and member recruitment, as well as assisting with municipal elections, referendums, petitions and assent voting processes. Additional duties include coordinating information and website updates, supporting departmental projects, liaising with internal and external stakeholders, and assisting with onboarding and other related administrative functions.

Our Ideal Candidate:

• Certificate in Local Government Administration or an equivalent combination of education and experience
• Minimum of 2 years related experience
• Class 5 BC Driver’s License
• Minimum of 1 year experience with a Meeting Management program, preferably eScribe (asset)
• Working knowledge of LGMA Records Management Manual, relevant legislation, policies and practices governing records management
• Working knowledge of the Community Charter, Local Government Act
• Working knowledge of City of West Kelowna Council Procedure Bylaw
• Knowledge of Freedom of Information and Protection of Privacy Act
• Demonstrated computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Produce business correspondence with an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy
• Strong customer service and interpersonal communication skills – both verbal and written
• Ability to exercise discretion and confidentiality
• Must work independently and be able to handle a multitude of priorities
• Detail orientated with strong organizational skills
• Experience handling confidential information with discretion and integrity
• Ability to accommodate a flexible schedule; may require some early morning and evening work

We thank all applicants for their interest; however, only those selected for further consideration will be contacted. We will be contacting applicants who meet our requirements as applications are received and this posting may close ahead of the official closing date if a successful candidate is identified.

Competition No. 26-50E | Opens November 6, 2026 | Closes December 7, 2026

Full Time – Permanent | 35 hrs/wk | $39.51/hr

Benefits | Municipal Pension Plan | Earned Time Off Program | 4 weeks vac at 2 years