Deputy Corporate Officer - Temporary

City of Courtenay; Courtenay; On-site; CAD 86,000 - 97,000; Full time

Job summary

The City of Courtenay invites applications for the full-time interim position of Deputy Corporate Officer in the Legislative Services Department. This is a second Deputy position who will work in partnership with the current interim Deputy Corporate Officer to support Legislative Services and Council.

This is a temporary position starting now until February 2028 or upon the return of the incumbent. The successful candidate will manage corporate and legislative duties, attend Council meetings,

Qualifications

• Undergraduate degree in Business Administration, Public Administration, Political Science, or equivalent.
• Board of Examiners Certificate in Local Government Service Delivery or higher preferred.
• Membership in the BC Local Government Management Association preferred.
• Criminal Records clearance.
• Minimum of 4 years of progressive local government experience.

Responsibilities

• Attend Council meetings and work with Council and Senior Leadership on agendas and tasks.
• Fulfil statutory responsibilities of Deputy Corporate Officer and Deputy Chief Election Officer; act as Corporate Officer in absence of incumbent.
• Assist in meeting legislative requirements set out in Community Charter and Local Government Act.

Skills

Local government knowledge

Communication

FOI requests

Records management

Diplomatic/ tactful communication

Problem solving

Team collaboration

Education

Undergraduate degree

Tools

MS Office

Adobe Acrobat

Job description

The City of Courtenay invites applications for the full-time interim position of "Deputy Corporate Officer" in the Legislative Services Department. This is a second Deputy position who will work in partnership with the current interim Deputy Corporate Officer to support Legislative Services and Council. This is a temporary position starting now until February 2028 or upon the return of the incumbent.

Demonstrating exemplary communication and interpersonal skills, this position is responsible for assisting the department in meeting the legislative requirements set out in the Community Charter, Local Government Act and other relevant statutes. The Deputy Corporate Officer (DCO) performs a variety of professional administrative and corporate duties while maintaining a high degree of confidentiality. Fulfils the statutory responsibility of Deputy Corporate Officer and Deputy Chief Election Officer and assumes the duties of the Corporate Officer in the absence of the incumbent. Attends Council meetings and works closely with Council and Senior Leadership on Council agendas and related tasks.

MINIMUM REQUIREMENTS

• Undergraduate degree. Business Administration, Public Administration, or Political Science preferred, or an equivalent combination of education and experience.


• Board of Examiners Certificate in Local Government Service Delivery or higher preferred


• Membership in the BC Local Government Management Association


• Valid BC Class 5 Drivers License


• Criminal Records clearance


• Minimum of 4 years of progressive experience in a local government setting


• The following experience is preferred:
  
  
  
  • Experience working with Council/Board and Legislative/Corporate services
  
  
  • Experience responding to FOI requests and interpreting the FOI Act
  
  
  • Experience managing local government records
  
  
  
  

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of the role and function of local government, the Local Government Act, Community Charter, Freedom of Information and Protection of Privacy Act, and other legislation which applies to this position


• Proficient with MS Office Programs, including Word, Excel, Outlook and PowerPoint


• Proficient with Adobe Acrobat


• Demonstrated ability to build and maintain effective working relationships. Skill in dealing openly, tactfully and sensitively in a variety of situations and respond effectively to emotional triggers in self and others. Influences by appreciating what’s meaningful to others, and can build trust and common understanding. Employs a high degree self-awareness, social awareness and skill in interactions with others


• Understands the organizational culture and the processes/mechanisms necessary to attain work objectives


• Superior communication (oral & written), organizational, time-management, research, analytical, problem-solving, and decision-making skills. Ability to effectively manage priorities and meet statutory and Council deadlines


• Excellent comprehension and attention to detail. Ability to read and interpret legislation and legal opinions, carry out research, accurately prepare complex reports, correspondence and other written material


• Good judgment; ability to apply tact and diplomacy in working effectively with elected officials, staff, media and the public


• Comfortable with technology, including learning and troubleshooting software, and understanding and troubleshooting audiovisual setups


• Willing to learn, curious and open-minded. The ideal person will want to understand why we do something the way we do it, be able to apply their knowledge to new situations, and be comfortable considering other points of view


• Ability to apply knowledge to new situations and be comfortable considering other points of view

COMPLEMENTARY ASSETS

• Knowledge of Council procedure and Robert's Rules of Order


• Knowledge and experience with records management practices and procedures, e.g. BC Local Government Management Association (LGMA) records management system


• Knowledge and experience interpreting and applying the FOI Act, e.g. responding to FOI requests


• Knowledge of City bylaws and bylaw processes


• Knowledge of public relations and/or organizational communication strategies


• Knowledge of budget preparation and control


• Experience with eSCRIBE or other agenda management software


• Interest in ongoing professional development and other learning opportunities

This is a full-time temporary position. Salary $85,799 - $97,498 (Pay Band 3).

The City of Courtenay is committed to diversity, equity, and inclusion and encourages applications from all qualified individuals.

We thank all applicants for their interest, but only those short listed will be contacted.