Legislative Services Assistant

CivicInfo BC; Surrey; On-site; CAD 47,000 - 51,000; Full time

Job summary

The City of Surrey is seeking a Legislative Services Assistant to join the Legislative Team. This role provides clerical support, drafts bylaws and agendas, prepares council packages, and handles public notices with accuracy under deadlines.

Strong communication, 40 wpm typing, and 3+ years of diversified clerical experience are required, along with proficiency in Microsoft Office and Adobe. Police check is mandatory.

Qualifications

• Effective written and verbal communication skills.
• Minimum 3 years of progressively responsible clerical experience.
• Typing speed of 40 wpm is required.
• Experience in a digital environment using Microsoft Office and Adobe is an asset.
• Proof of qualifications and Police Information Check required.

Responsibilities

• Answer written and verbal inquiries and complaints from the public and staff.
• Assist other Legislative Team members as required.
• Review planning reports and permits.
• Draft bylaws, agendas and minute workups.
• Assist with Council Package Preparation (may include overtime).
• Set up the Council Chamber for Council Meetings (may include overtime).
• Prepare and coordinate public notices.
• Manage petty cash.
• Perform moderately complex web and database searches.
• Data entry and updating spreadsheets; web posting; records management.

Skills

Communication skills

Typing speed 40 wpm

Education

Grade 12 + post-secondary business courses

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Adobe

Job description

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city—and their careers—forward. Build a City. Build a Future at the City of Surrey.

SCOPE

The Legislative Services Assistant is responsible for working as a member of a high performing team to execute a variety of moderately complex and diversified clerical support work. Working at this level requires critical thinking, independent judgment, willingness to take initiative (within defined guidelines), and the proficiency to follow departmental procedures with minimal supervision. Effective written and verbal communication skills are critical to this position as the Legislative Services Assistant interacts with both internal and external customers, the successful candidate must have the composure to work with strict deadlines and changing priorities.

EMPLOYMENT STATUS

Union - CUPE Local 402 –Regular Full-Time

RESPONSIBILITIES

• Answering written and verbal inquiries and complaints from the public and staff.
• Assisting other members of Legislative Team as required.
• Review planning reports and permits.
• Draft bylaws.
• Draft agendas and minute workup.
• Assisting with Council Package Preparation (may include overtime).
• Setting up the Council Chamber for Council Meetings (may include overtime).
• Preparing and coordinating public notices.
• Managing petty cash.
• Performing moderately complex searches on the web and internal databases.
• Data entry and updating spreadsheets.
• Web posting.
• Preserve documents and information in accordance with records management policies and procedures.
• Other duties as required.

QUALIFICATIONS

• Completed Grade 12 supplemented by completion of several business courses at post-secondary level.
• A minimum of 3 years of progressively responsible and diversified clerical experience.
• A minimum typing speed of 40 wpm is required.
• Experience working in a digital environment using Microsoft Outlook, Word, Excel and Teams as well as Adobe is an asset.
• An equivalent combination of education and experience may be considered

Successful applicants must provide proof of qualifications and completion of a Police Information Check.

OTHER INFORMATION

Number of Job Openings: 1

Pay Steps Hourly Rate

Step 1 $34.25

Step 2 (6 months) $35.24

Step 3 (18 months) $35.88

Step 4 (30 months) $37.23

Closing Date: November 10, 2026