Legal and Administrative Coordinator

Kelowna International; Kelowna; On-site; CAD 44,000 - 63,000; Full time

Job summary

The City of Kelowna is seeking a Legal & Administrative Coordinator to manage departmental administrative systems and office services for senior managers. You will support real estate and legal administrative tasks, review documents for accuracy, and liaise with internal and external legal service providers to ensure compliance with legal best practices.

Responsibilities include budgeting, coaching administrative staff, coordinating divisional reports, and assisting with conveyancing and

Qualifications

• Post Secondary Certificate in a Legal Secretary or Paralegal program.
• Experience

Responsibilities

• Provides administrative and budget support for branch managers, department managers, and divisional director.
• Provides technical guidance, coaching, instruction and direction to administrative staff within the department and coordinates work assignments.
• Coordinates divisional council reports and assists with preparation of presentation documents.
• Prepares draft initial agreements/contracts for review and authorization.
• Coordinates with the City’s legal firm to ensure legal processes and agreements comply with statutory requirements and industry best practices.
• Prepares conveyancing and transfer documents and, when appropriate, finalization and registration of purchase and sale agreements.
• Works together with managers to ensure contractual commitments and requirements are met; coordinates delivery of key documents to City’s legal firm; facilitates registration of documents at Land Titles as appropriate.

Skills

Administrative support

Budget support

Liaising with lawyers

Education

Post Secondary Certificate in Legal Secretary or Paralegal

Job description

The Legal & Administrative Coordinator manages departmental administrative systems and office services, ensuring that day-to-day administration of the senior managers’ offices is professional and efficient. Provides real estate and legal administrative support including reviewing legal documents for accuracy and adherence to legal best practices, liaising with internal and external legal service providers, and submission and registration of legal documents.

• Provides administrative and budget support for branch managers, department managers, and divisional director.
• Provides technical guidance, coaching, instruction and direction to administrative staff within the department and coordinates work assignments.
• Coordinates divisional council reports and assists with preparation of presentation documents.
• Prepares draft initial agreements/contracts for review and authorization.
• Coordinates with the City’s legal firm to ensure legal processes and agreements comply with statutory requirements and industry best practices.
• Prepares conveyancing and transfer documents and, when appropriate, finalization and registration of purchase and sale agreements.
• Works together with managers to ensure contractual commitments and requirements are met; coordinates delivery of key documents to City’s legal firm; facilitates registration of documents at Land Titles as appropriate.

• Post Secondary Certificate in a Legal Secretary or Paralegal program.
• Experience

The City of Kelowna is committed to being an organization that values and reflects its community’s diverse population, and to fostering an equitable, inclusive and progressive work environment where everyone can be their authentic self and feels a sense of belonging.

Pay Rate Starts at $38.80 per hour

Posting Date 11/05/2026

Closing Date 11/19/2026

Days of Work

Monday to Friday

Standard Hours per Day 7

Hours of Work

8am to 4pm

Work Location CITY HALL

Specify Work Location

Specify Work Location 4th floor

Testing may be required. If no fully qualified candidates apply, those not fully qualified may be considered for a training opportunity. Training rates will apply.