Legislate Services Assistant

CivicInfo BC; Kelowna; Presencial; CAD 45.000 - 64.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Municipal pension plan

Earned time off program

4 weeks vac at 2 years

Descripción de la vacante

City of West Kelowna is seeking a Legislative Services Assistant to provide wide-ranging administrative and clerical support across departments. You will handle customer inquiries, prepare documents, manage records, and support council committees and elections.

The ideal candidate has a local government admin certificate or related college diploma, 2+ years of experience, and proficiency in MS Office and meeting management software (eScribe). A valid BC driver’s license is required.

Formación

• Certificate in Local Government Administration or equivalent education/experience.
• Minimum of 2 years related experience.
• Class 5 BC Driver’s License.
• Minimum of 1 year experience with a Meeting Management program, preferably eScribe.
• Knowledge of LGMA Records Management Manual and related legislation.
• Knowledge of Community Charter and Local Government Act.
• Knowledge of City of West Kelowna Council Procedure Bylaw.
• Knowledge of FOI and privacy act.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to produce business correspondence with proofreading accuracy.
• Strong customer service and interpersonal communication, both verbal and written.
• Ability to handle confidential information with discretion.
• Ability to work independently and manage multiple priorities.
• Detail-oriented with strong organizational skills.

Responsabilidades

• Provide administrative, clerical and operational support for departmental services and programs.
• Handle customer service and respond to public inquiries; review documentation for completeness.
• Maintain records and information management systems; prepare correspondence, reports and other documents.
• Process invoices, coordinate schedules and meetings; support general office operations.
• Support Council Committees with agenda prep, minute-taking, meeting coordination and member recruitment; assist with elections and referendums.

Conocimientos

Customer service

Interpersonal communication

Organizational skills

Attention to detail

Discretion and confidentiality

Independent work

Multitasking

Proofreading

Microsoft Office

Verbal and written communication

Educación

Local Government Administration certificate

College diploma (1–2 years) in related field

Herramientas

eScribe

Descripción del empleo

West Kelowna is a thriving city that has a rural sophistication appeal and is a haven for outdoor recreation. Sun-soaked lakeshores, agricultural charm, and access to urban jobs and living have made West Kelowna the place to be. We maintain a deep connection with our agricultural roots, and we celebrate the one-of-a-kind character of our community.

What We Offer:

Improved vacation package, 3 weeks prorated in 1st year/4 weeks vacation at 2 years, competitive salaries, excellent benefits, numerous employee wellness incentives, an earned time off program and professional development opportunities. Build your future with a City who was proudly presented the BC Municipal Safety Association Organizational Safety Excellence Award for leadership, dedication, and diligence in creating a safer and healthier workplace.

Summarized Position Responsibilities:

The Legislative Services Assistant provides a wide range of administrative, clerical and operational support to facilitate the effective delivery of departmental services and programs. Responsibilities include providing customer service and responding to public inquiries; reviewing documentation for completeness; maintaining records and information management systems; preparing correspondence, reports, agreements and other documents; processing invoices, coordinating schedules and meetings, and supporting general office operations. The position also provides administrative and logistical support for Council Committees, including agenda preparation, minute-taking, meeting coordination and member recruitment, as well as assisting with municipal elections, referendums, petitions and assent voting processes. Additional duties include coordinating information and website updates, supporting departmental projects, liaising with internal and external stakeholders, and assisting with onboarding and other related administrative functions.

Our Ideal Candidate:

• Certificate in Local Government Administration or an equivalent combination of education and experience
• Minimum of 2 years related experience
• Class 5 BC Driver’s License
• Minimum of 1 year experience with a Meeting Management program, preferably eScribe (asset)
• Working knowledge of LGMA Records Management Manual, relevant legislation, policies and practices governing records management
• Working knowledge of Community Charter, Local Government Act
• Working knowledge of City of West Kelowna Council Procedure Bylaw
• Knowledge of Freedom of Information and Protection of Privacy Act
• Demonstrated computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Produce business correspondence with an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy
• Strong customer service and interpersonal communication skills – both verbal and written
• Ability to exercise discretion and confidentiality
• Must work independently and be able to handle a multitude of priorities
• Detail orientated with strong organizational skills
• Experience handling confidential information with discretion and integrity
• Ability to accommodate a flexible schedule; may require some early morning and evening work

We thank all applicants for their interest; however, only those selected for further consideration will be contacted. We will be contacting applicants who meet our requirements as applications are received and this posting may close ahead of the official closing date if a successful candidate is identified.

Competition No. 26-50E | Opens November 6, 2026 | Closes December 7, 2026 Full Time – Permanent | 35 hrs/wk | $39.51/hr

Benefits:

• Municipal Pension Plan
• Earned Time Off Program
• 4 weeks vac at 2 years

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years