Legal Executive Assistant Cartel Inc.

Cartel Agency Inc.; Toronto; On-site; CAD 54,000 - 90,000; Full time

Job summary

Cartel Agency Inc. is seeking a Legal Executive Assistant to support a Partner and COO, sitting at the heart of the firm.

You’ll manage high-level executive support, legal coordination and day-to-day operations with confidentiality and professionalism. You’ll anticipate needs, connect the dots, and keep priorities moving in a fast-paced environment, with four days in the office and a competitive salary up to $90K.

Qualifications

• Post-secondary education in legal administration, business administration, or related field
• Minimum 5–10 years of progressive experience in an Executive Assistant and/or Legal Assistant role
• Demonstrated experience supporting senior executives and/or partners, including calendar management and confidential matters
• Strong understanding of litigation processes, legal documentation, and court procedures
• Advanced proficiency in Microsoft Office and legal technologies

Responsibilities

• Manage complex executive schedules, meetings, client commitments, travel, and logistics, proactively resolving conflicts and protecting time for strategic priorities
• Serve as a key contact for clients, external counsel, service providers, and internal stakeholders, coordinating meetings and communications
• Prepare and edit legal documents, correspondence, retainer agreements, and file materials; support docketing, billing, and document management
• Coordinate expense reporting, reimbursements, pre-bills, invoices, and client billing communications with accuracy
• Track Law Society requirements, CPD, filings, and reporting deadlines while maintaining confidentiality
• Support marketing, business development, recruitment, website updates, client engagement, and firm communications
• Coordinate firm operations, events, conferences, retreats, client programs, team activities, office logistics, and special projects
• Provide discreet personal and executive support to a Partner with professionalism and confidentiality

Skills

Executive support

Calendar management

Client relations

Communication

Microsoft Office

Education

Post-secondary education in legal administration / business administration

Tools

Microsoft Office Suite

Legal document management systems

Job description

Legal Executive Assistant

When the people at the top need things to happen, you’ll be the person they turn to. Supporting a Partner and COO, you’ll sit right at the heart of the firm, trusted with the priorities, relationships and moving parts that keep everything on track; from high-level executive support and legal coordination through to the day-to-day operations that keep the firm running seamlessly. This is a role with visibility, trust and real influence. You’ll anticipate what’s needed, connect the dots, keep priorities moving and become an integral part of how the leadership team operates. Four days in the office, competitive salary and the opportunity to become a seriously important part of a great firm.

Salary: Up to $90K

Key Responsibilities

• Manage complex executive schedules, meetings, client commitments, travel, and logistics, proactively resolving conflicts and protecting time for strategic priorities
• Serve as a key point of contact for clients, external counsel, service providers, and internal stakeholders, coordinating meetings, hospitality, and communications
• Prepare and edit legal documents, correspondence, retainer agreements, and file materials; support docketing, billing, and document management
• Coordinate expense reporting, reimbursements, pre-bills, invoices, cheque deposits, and client billing communications with accuracy and timeliness
• Track Law Society requirements, CPD, filings, and reporting deadlines while maintaining confidential compliance and credential records
• Support marketing, business development, recruitment, website updates, client engagement, and firm communications
• Coordinate firm operations, events, conferences, retreats, client programs, team activities, office logistics, and special projects
• Provide discreet personal and executive support to a Partner, handling sensitive matters with professionalism and confidentiality

Qualifications

• Post-secondary education in legal administration, business administration, or a related field
• Minimum 5–10 years of progressive experience in an Executive Assistant and/or Legal Assistant capacity within a professional services or legal environment
• Demonstrated experience supporting senior executives and/or partners, including calendar management, correspondence, and confidential matters
• Strong understanding of litigation processes, legal documentation, and court procedures, with the ability to manage files and deadlines independently
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with legal technologies (e.g., document management systems, e-filing platforms)
• Proven ability to manage competing priorities, exercise sound judgment, and maintain a high level of accuracy in a fast-paced environment
• Exceptional written and verbal communication skills, with the ability to interact