Executive Assistant (Legal)

Recruiting in Motion; Toronto; On-site; CAD 52,000 - 78,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is assisting a leading Toronto litigation boutique in hiring an Executive Assistant to support a senior partner. The role is fully in-office in the Financial District and requires discretion, multitasking, and strong organizational skills.

The successful candidate will manage complex calendars, coordinate meetings, monitor communications, and handle confidential information with professionalism. 5+ years' EA experience in a legal environment is preferred.

Qualifications

• 5+ years of experience as an Executive Assistant (legal industry experience preferred).
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of accuracy and attention to detail.

Responsibilities

• Provide high-level administrative support to a senior partner with a busy litigation practice.
• Manage complex calendars, coordinating internal meetings and external commitments.
• Monitor and manage email and phone communications.
• Maintain and organize electronic files and documentation.
• Track and diarize key deadlines and important dates.
• Communicate professionally with clients, colleagues, and external counsel.
• Handle confidential and sensitive information with discretion.

Skills

5+ years EA experience

Legal industry experience

Organization skills

Communication skills

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Executive Assistant (Legal) A leading Toronto litigation boutique is seeking a highly organized Executive Assistant to support a senior partner. This role is ideal for a proactive professional who thrives in a fast‑paced legal environment, can manage multiple priorities, and handles sensitive information with professionalism and discretion. This position is fully in-office in the Financial District.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

Key Responsibilities

• Provide high-level administrative support to a senior partner with a busy litigation practice
• Manage complex calendars, coordinating internal meetings and external commitments
• Monitor and manage email and phone communications
• Maintain and organize electronic files and documentation
• Track and diarize key deadlines and important dates
• Communicate professionally with clients, colleagues, and external counsel
• Handle confidential and sensitive information with discretion

Qualifications

• 5+ years of experience as an Executive Assistant (legal industry experience preferred)
• Strong organizational and time management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• High level of accuracy and attention to detail

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.