Legal Assistant – Corporate

Perley-Robertson, Hill & McDougall LLP; Ottawa; On-site; CAD 48,000 - 55,000; Full time

Job summary

The Legal Assistant role at Perley-Robertson, Hill & McDougall LLP in Ottawa provides essential administrative support within a professional legal environment. You will coordinate a variety of procedures to ensure high quality and client service, including preparing correspondence and legal documents with meticulous editing.

You will manage client files, daily dockets, accounts, wills and estate documentation, and coordinate meetings and travel.

Qualifications

• Office Administration – Legal or Law Clerk diploma from a recognized post-secondary institute or suitable combination of education and experience
• Minimum one (1) year of law office experience
• Strong working knowledge of PC desktop tools such as word processing, spreadsheets, presentations, e-mail
• Strong verbal and written communication skills
• Strong interpersonal skills and professional presentation
• Basic office equipment experience
• Experience preparing and editing correspondence

Responsibilities

• Preparation of correspondence and legal documentation including extensive editing and quality assurance
• Coordinate external and internal communication including mail, e-mail, fax and telephone calls
• Address client inquiries as required
• Maintain client files
• Daily preparation of dockets
• Preparation of accounts
• Preparation of Wills, Powers of Attorney and Estate documentation
• Coordinate and organize meetings, conference calls and maintain agenda
• Coordinate travel arrangements as applicable
• Assist with other projects and support other departments as required

Skills

Strong verbal communication skills

Strong written communication skills

Strong interpersonal skills

Professional presentation

Ability to plan organize prioritize

Work independently within a team

Discretion with sensitive information

Education

Office Administration – Legal or Law Clerk diploma

Minimum one year of law office experience

Job description

The Legal Assistant provides administrative support within a professional legal environment. The Legal Assistant is responsible for coordinating a variety of administrative procedures to ensure a high standard of quality and customer service.

Key Responsibilities

• Preparation of correspondence and legal documentation including extensive editing and quality assurance
• Coordinate external and internal communication including mail, e-mail, fax and telephone calls
• Address client inquiries as required
• Maintain client files
• Daily preparation of dockets
• Preparation of accounts
• Preparation of Wills, Powers of Attorney and Estate documentation
• Coordinate and organize meetings, conference calls and maintain agenda
• Coordinate travel arrangements as applicable
• Assist with other projects and support other departments as required

Qualifications

• Office Administration – Legal or Law Clerk diploma from a recognized post-secondary institute or suitable combination of education and experience
• Minimum one (1) year of law office experience
• Strong working knowledge of PC desktop tools such as word processing, spreadsheets, presentations, e-mail
• Strong verbal and written communication skills
• Strong interpersonal skills and professional presentation
• Basic office equipment experience
• Experience preparing and editing correspondence

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to details
• Ability to work independently within a team environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive and professional attitude

This is a vacant position. Salary range: $48,000-$55,000