Strategic Legal Executive Assistant to Partners & COO

Cartel Agency Inc.; Toronto; On-site; CAD 54,000 - 90,000; Full time

Job summary

Cartel Agency Inc. is seeking a Legal Executive Assistant to support a Partner and COO, sitting at the heart of the firm.

You’ll manage high-level executive support, legal coordination and day-to-day operations with confidentiality and professionalism. You’ll anticipate needs, connect the dots, and keep priorities moving in a fast-paced environment, with four days in the office and a competitive salary up to $90K.

Qualifications

• Post-secondary education in legal administration, business administration, or related field
• Minimum 5–10 years of progressive experience in an Executive Assistant and/or Legal Assistant role
• Demonstrated experience supporting senior executives and/or partners, including calendar management and confidential matters
• Strong understanding of litigation processes, legal documentation, and court procedures
• Advanced proficiency in Microsoft Office and legal technologies

Responsibilities

• Manage complex executive schedules, meetings, client commitments, travel, and logistics, proactively resolving conflicts and protecting time for strategic priorities
• Serve as a key contact for clients, external counsel, service providers, and internal stakeholders, coordinating meetings and communications
• Prepare and edit legal documents, correspondence, retainer agreements, and file materials; support docketing, billing, and document management
• Coordinate expense reporting, reimbursements, pre-bills, invoices, and client billing communications with accuracy
• Track Law Society requirements, CPD, filings, and reporting deadlines while maintaining confidentiality
• Support marketing, business development, recruitment, website updates, client engagement, and firm communications
• Coordinate firm operations, events, conferences, retreats, client programs, team activities, office logistics, and special projects
• Provide discreet personal and executive support to a Partner with professionalism and confidentiality

Skills

Executive support

Calendar management

Client relations

Communication

Microsoft Office

Education

Post-secondary education in legal administration / business administration

Tools

Microsoft Office Suite

Legal document management systems

Job description

Cartel Agency Inc. is seeking a Legal Executive Assistant to support a Partner and COO, sitting at the heart of the firm.

You’ll manage high-level executive support, legal coordination and day-to-day operations with confidentiality and professionalism. You’ll anticipate needs, connect the dots, and keep priorities moving in a fast-paced environment, with four days in the office and a competitive salary up to $90K.