Litigation Legal Assistant Cartel Inc.

Cartel Agency Inc.; Toronto; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Paid overtime

Wellness reimbursements

Technology reimbursements

Generous time off

Learning opportunities

Job summary

Paliare Roland is seeking a Litigation Legal Assistant in Toronto to support a busy litigation team. You will manage complex files, coordinate hearings and deadlines, and liaise with clients and internal teams to keep matters on track.

The role requires at least three years of experience, sharp attention to detail, and the ability to handle competing priorities in a fast-paced environment. This 4-days-in-office position offers competitive compensation, overtime, and growth opportunities.

Qualifications

• Legal assistant diploma or equivalent required.
• Minimum 3 years of experience as a litigation legal assistant.
• Strong knowledge of legal terminology, court rules and procedures.
• Excellent editing, proofreading and document formatting skills.
• Able to handle deadlines with speed and accuracy.
• Proven time management and multi-tasking abilities under pressure.
• Discretion and confidentiality are essential.
• Flexibility to occasionally work overtime.

Responsibilities

• Provide comprehensive administrative and legal support to lawyers, including preparing and formatting legal documents.
• Coordinate hearings, trials, filings, service requirements and key deadlines.
• Manage large client files with organization of documents and records.
• Maintain lawyer calendars, meetings, travel and deadlines.
• Coordinate client meetings, mail, couriers and routine inquiries.
• Collaborate with Finance, Records Management, Office Services, Marketing and Billing to ensure workflow.
• Assist with billing, time entry and new Client/Matter openings.
• Continue professional development to maintain current legal knowledge.
• Perform other duties as assigned.

Skills

Attention to detail

Time management

Organizational skills

Multi-tasking

Discretion and confidentiality

Overtime flexibility

Education

Legal Assistant Diploma or equivalent

Job description

Litigation Legal Assistant

You’re organized, proactive, and always one step ahead; exactly the kind of person who thrives in litigation. We’re looking for a Litigation Legal Assistant with a minimum of three years of experience who can confidently navigate complex files, shifting priorities, tight deadlines and the details that keep a practice running smoothly. You’ll be a trusted partner to your lawyers and an integral part of a collaborative team where people genuinely have each other’s backs. This is a 4-days-in-office role with competitive compensation, you’ll enjoy competitive compensation, paid overtime, generous time off, wellness and technology reimbursements from day one, plus meaningful opportunities to learn, grow and shape your career in a supportive environment.

Key Responsibilities

• Provide comprehensive administrative and legal support to lawyers, including preparing, editing, proofreading and formatting correspondence, legal documents, pleadings, reports and other materials.
• Coordinate litigation and court-related activities, including hearings, trials, discoveries, expert witnesses, filings, service requirements, evidence gathering and key deadlines.
• Manage large and complex client files, including file openings, document organization, records maintenance, filing systems and law/precedent materials.
• Manage lawyer calendars, appointments, meetings, travel arrangements, deadlines, client activities and related administrative requirements.
• Coordinate client meetings, communications, mail, couriers, calls and routine client inquiries.
• Coordinate with internal teams including Finance, Records Management, Office Services, Marketing, Document Specialists and Billing to ensure efficient workflow and timely completion of tasks.
• Assist with billing and time entry, new Client and Matter openings, KYC requirements and database maintenance.
• Provide proactive backup and team support, manage competing priorities and deadlines, and maintain current legal, technical and administrative knowledge through ongoing training.
• Perform other duties as assigned.

Qualifications

• Legal Assistant Diploma or equivalent.
• Minimum 3 years of experience as a litigation legal assistant.
• In-depth knowledge of legal terminology, court rules and procedures.
• Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
• Ability to follow-up on files and delays with minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

Tagged as: Paliare Roland