Legal Assistant

Homestead-Land-Holdings-Limited; Kingston; On-site; CAD 50,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits program

RRSP matching

Job summary

Homestead Land Holdings Limited in Ontario seeks a Legal Assistant to support collections, legal notices, and administrative tasks across multiple sites. The role covers 35 hours per week with a compensation range of CAD 50,000 to CAD 56,000, and involves coordination with property managers and external parties to obtain necessary documentation.

The successful candidate will manage deadlines, maintain legal files, and provide general office support while adapting to a dynamic environment.

Qualifications

• Proficiency in Microsoft Word, Excel, and ability to learn new programs (e.g., Yardi).
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication skills, both written and verbal.
• Positive, team-oriented attitude and willingness to learn.

Responsibilities

• Process internal collections, including researching debtor addresses and attempting phone contact under the direction of the Manager, Paralegal Operations.
• Handle all processes involving Go Beyond Collections, ensuring documents and photographs are compiled, scanned, and forwarded as required.
• Prepare and file legal notices and applications, including N4s, N8’s, L1s, and L9s.
• Compile and maintain legal files, tenant records, and case tracking systems.
• Coordinate with Property Managers, Building Staff, and external parties to obtain necessary documentation.
• Monitor deadlines to ensure timely filing of applications and responses.
• Monitor capital expenditures to identify qualifying buildings for AGI applications.
• Gather and organize supporting materials, including invoices, copies of cashed cheques, and all required backup documentation, working closely with Accounting and PS&C.
• Prepare AGI applications for filing under the guidance of the Paralegal Systems Manager or as directed by the AVP, Marketing, Communications & Paralegal Services.
• File approved AGI applications and mail related Notices of Hearing and Orders.
• Provide general office support, including answering calls, preparing correspondence, and distributing legal documents.
• Ensure photos relating to unit damage are compiled and stored in the system.
• Provide full coverage while the Paralegal is out of the office or on vacation, within the scope of legal administration.
• Other duties as assigned.

Skills

Microsoft Word

Excel

Organizational skills

Multitasking

Communication

Teamwork

Tools

Yardi

Job description

Position: Legal Assistant
Location: Burlington, Kingston, Toronto, ON
Type: Existing vacancy (location TBD)
Hours: 35 hours per week
Compensation Range: $50,000-56,000

Responsibilities:

Collections Support

• Process internal collections, including researching debtor addresses and attempting phone contact under the direction of the Manager, Paralegal Operations.
• Handle all processes involving Go Beyond Collections, ensuring documents and photographs are compiled, scanned, and forwarded as required.

Legal Documents

• Prepare and file legal notices and applications, including N4s, N8’s, L1s, and L9s.
• Compile and maintain legal files, tenant records, and case tracking systems.
• Coordinate with Property Managers, Building Staff, and external parties to obtain necessary documentation.
• Monitor deadlines to ensure timely filing of applications and responses.

Above Guideline Increases (AGIs)

• Monitor capital expenditures to identify qualifying buildings for AGI applications.
• Gather and organize supporting materials, including invoices, copies of cashed cheques, and all required backup documentation, working closely with Accounting and PS&C.
• Prepare AGI applications for filing under the guidance of the Paralegal Systems Manager or as directed by the AVP, Marketing, Communications & Paralegal Services.
• File approved AGI applications and mail related Notices of Hearing and Orders.

Administrative Support

• Provide general office support, including answering calls, preparing correspondence, and distributing legal documents.
• Ensure photos relating to unit damage are compiled and stored in the system.
• Provide full coverage while the Paralegal is out of the office or on vacation, within the scope of legal administration.
• Other duties as assigned.

Skills and Qualifications:

• Proficiency in Microsoft Word, Excel, and ability to learn new programs (e.g., Yardi).
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication skills, both written and verbal.
• Positive, team-oriented attitude and willingness to learn.

Why Homestead?

Joining Homestead is becoming part of a team that takes pride in building and supporting our communities. We offer long-term stability and opportunities to develop your career. Our employees enjoy a comprehensive benefits program, and RRSP matching for retirement planning. Our work environment is collaborative, and we take time to celebrate achievements and positive changes through company events and social gatherings. We value integrity, dedication, and continually seek to uphold a culture of “doing the right thing”.

About Homestead Land Holdings Limited

As a proudly Canadian-owned and operated company, we’ve spent over 70 years creating and providing homes for our residents. Today, we own and manage over 27,000 apartments across more than 200 buildings that our residents proudly call home. Our company operates throughout Ontario and we take a hands‑on approach to managing our properties. We hold ourselves to a high standard and strive to ensure we are consistently offering a rental experience that we’d feel confident providing to our own family members.

Additional Information:

A satisfactory reference check and criminal records clearance are required for this position. We thank all candidates for their interest, however only those being considered will be contacted directly. Homestead Land Holdings Limited is an equal opportunity employer. Accessibility accommodation is available for all parts of the recruitment and selection process. Please make needs known in advance.