Legal assistant

Kibbi Technologies Inc.; Grand Falls-Windsor; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Life insurance

RRSP

Job summary

Kibbi Technologies Inc. in Grand Falls-Windsor, NL, seeks an organized administrative assistant for a busy legal practice. You will handle mail, scheduling, filing, travel arrangements, and draft legal documents with precision.

Requirements include English language proficiency, 1–2 year college-level education (or equivalent experience), strong communication skills, and ability to work under pressure in a fast-paced environment.

Qualifications

• College or diploma in an administrative field or equivalent experience.
• Proficiency with MS Office and Adobe Acrobat.
• Excellent English communication and proofreading skills.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Organized

Team player

Multitasking

Education

College/CEGEP certificate (1–2 years)

Or equivalent experience

Tools

PCLaw in the Cloud

MS Office

Electronic mail

MS Outlook

MS Windows

Adobe Acrobat Reader

Job description

LANGUAGES

English

EDUCATION

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

EXPERIENCE

Experience an asset

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

WORK SETTING

• General law practice
• Litigation
• Property and real estate law

TASKS

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

SUPERVISION

• No supervision responsibility

COMPUTER AND TECHNOLOGY KNOWLEDGE

• PCLaw in the Cloud
• MS Office
• Electronic mail
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

AREA OF WORK EXPERIENCE

• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Invoices
• Reports and records
• Civil litigation

SECURITY AND SAFETY

• Basic security clearance

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

PERSONAL SUITABILITY

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

BENEFITS

HEALTH BENEFITS

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

FINANCIAL BENEFITS

• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

LONG TERM BENEFITS

• Long-term care insurance