Legal Assistant

Marberg Staffing; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Marberg Staffing seeks a Legal Assistant for a well established plaintiff personal injury litigation practice in downtown Toronto. This permanent full-time role is 100% onsite and supports three senior lawyers with Accident Benefits and Tort matters.

You will draft pleadings, manage filing deadlines, and coordinate schedules, using PC Law and Calendly, while maintaining meticulous paper and digital records. Must have 3–7+ years' PI support and a legal administration diploma.

Qualifications

• Diploma in Legal Administration or related field, or equivalent work experience.
• Fast and accurate typing with strong attention to detail (will be tested).
• Advanced proficiency with Microsoft Word and solid legal terminology knowledge.
• Experience supporting a personal injury practice preferred.

Responsibilities

• Provide legal administrative support to three senior lawyers in a plaintiff PI practice.
• Manage Accident Benefits and Tort files from intake through litigation and trial prep.
• Prepare pleadings, affidavits, productions, and other litigation documents.
• Coordinate calendars, appointments, discoveries, mediations, and client meetings using Calendly and internal systems.
• Maintain physical and electronic file records with accuracy and organization.

Skills

Typing speed

Microsoft Word

Legal terminology

English communication

Education

Diploma in Legal Administration

Tools

PC Law

WordPerfect

Calendly

Job description

Legal Assistant for well established plaintiff personal injury law practice client, downtown Toronto.

Job Type: Permanent Full-Time.

Existing Vacancy: Yes.

Compensation: From $55,000 to $75,000 per annum according to experience.

Regular Work Hours: 7.0 hours per day not including 1 hour lunch break, to be worked during regular business hours, Monday to Friday (35 work hours per week).

Work Location: 100% onsite at Client's Downtown Toronto office, near TTC station.

Responsibilities Summary:

Provide legal administrative support services to a well established plaintiff personal injury litigation practice focused on both Accident Benefits and Tort litigation. Will support three senior lawyers, working in coordination with another senior legal assistant.

• Manage Accident Benefits and Tort files from intake through litigation and trial preparation.
• Prepare pleadings, affidavits, productions, motion materials, and other litigation documents.
• Conduct extensive dictation/transcription with strong speed and accuracy.
• Coordinate calendars, appointments, discoveries, mediations, IMEs, and client meetings using Calendly and internal systems.
• Prepare and manage filing deadlines in accordance with the Rules of Civil Procedure
• Communicate professionally with clients, insurers, medical offices, opposing counsel, and experts.
• Utilize PC Law for file management, billing, and related administrative tasks.
• Maintain physical and electronic file records with accuracy and organization.
• Additional personal injury legal assistant responsibilities as required.

Qualifications:

Education: Diploma in Legal Administration or related field, or applicable combination of work experience and education.

Preferred Work Experience: Between 3-7+ years of experience supporting a personal injury (AB and Tort) practice.

Preferred Sector Experience: Law Firm experience required.

Technical and Language Skills Requirements:

• Fast and accurate typing skills and attention to detail (will be tested).
• Advanced proficiency with Microsoft Word (may be tested).
• Sound knowledge of legal terminology (may be tested).
• Proficiency with WordPerfect an asset.
• Proficiency in PC Law, WordPerfect and Calendly (preferred).
• Experienced in managing and organizing physical paper files in addition to digital records.
• Proficient English communication skills, both written and verbal, including strong business writing skills and excellent spelling, grammar, proofreading and syntax.

Task -Based Qualifications and Additional Attributes:

• Experience with both Accident Benefits and Tort claims, demonstrating a clear understanding of their differences.
• Strong knowledge of Ontario Rules of Civil Procedure and documentation requirements.
• Experience with LAT matters and mediation preparation.
• Familiarity with insurer correspondence and medical documentation.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Proven ability to professionally handle confidential information and exercise good judgment in the interpretation and application of instructions and organization policy.
• Superior attention to detail and an organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and in an advisory capacity, and liaise effectively with a diverse range of professional contacts and clients.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work 100% onsite, at client's downtown Toronto office.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Satisfactory Background Checks, Technical Skills Evaluations, Interpersonal Skills Assessment, and Employment References.