Legal Assistant – Real Property, Planning

Jobtailor; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Job summary

Jobtailor in Vancouver, BC is seeking an experienced Legal Assistant to prepare, edit, and manage a variety of correspondence and client files in a fast-paced professional services environment. You will coordinate calendars, travel, and meetings, maintain records, ensure accuracy and confidentiality, and provide backup support to lawyers and administrative teams.

A Diploma or certificate in office administration or related field is required.

Qualifications

• Legal Assistant diploma or college certificate in office administration or related field.
• Minimum 3 years of experience as a legal assistant or in a professional services setting.
• Experience in Real Property & Planning is an asset.
• Strong knowledge of business and legal terminology.
• High attention to detail and ability to meet deadlines.

Responsibilities

• Prepare, edit, format, print, scan and revise correspondence and documents.
• Coordinate tasks among document specialists, clerks and other staff.
• Proofread for formatting, spelling and grammar accuracy.
• Manage large paper and electronic files and client records.
• Update lawyers' calendars, meetings and due dates.
• Coordinate travel arrangements and expense reports.
• Maintain client database contacts and addresses.
• Schedule client meetings and arrange rooms and AV equipment.
• Process inbound/outbound mail and respond to routine inquiries.
• Provide backup support to assistants and legal teams.

Skills

Word Processing

Editing & Proofreading

Attention to Detail

Time Management

Multi-tasking

Discretion & Confidentiality

Strong Communication

Education

Legal Assistant Diploma

College Certificate in Office Admin

Experience in Professional Services

Tools

KYC Coordination

File Organization

Calendar Management

Travel Coordination

Job description

• Prepare, edit, format, print, scan and revise correspondence, memoranda, transaction documents, reports, forms, labels and other printed material
• Coordinate and disperse tasks to Document Specialists, Administrative Clerks, Billing Assistants and other resource groups
• Proofread documents and check formatting, spelling, grammar and clarity
• Open, maintain, organize and retrieve large and complex paper and electronic files
• Work with Records Management and Administrative Clerks to create, maintain and store client files
• Update assigned lawyers' calendars, meetings, appointments, due dates and client-related activities
• Coordinate lawyer travel arrangements, itineraries and travel expense reports
• Update client database contact names and addresses
• Coordinate client meetings, rooms, catering and audio-visual equipment
• Review and route incoming mail and faxes; process outgoing mail and faxes
• Receive, screen and direct incoming calls and respond to routine client inquiries
• Assist with daily time entry preparation and finalization for billing
• Coordinate new Client and Matter openings with Finance, including KYC
• Coordinate activities with Office Services, Marketing and other functional areas
• Provide backup support and proactively support assistants and legal teams
• Maintain and update job knowledge and technical skills through education opportunities
• Perform other duties as assigned

Requirements

• Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent
• Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment
• Experience in Real Property & Planning would be an asset
• In-depth knowledge of business and legal terminology
• Strong attention to detail
• Superior word processing, spelling, proofreading and editing skills
• Capacity to perform duties with speed and accuracy
• Strong time management, organizational and multi-tasking skills
• Ability to work under pressure to meet important deadlines
• Ability to follow up on files and delays with minimal supervision
• High level of discretion and confidentiality
• Flexibility to occasionally work overtime

Core Competencies

Demonstrates expertise in legal documentation preparation, proofreading, and client file management while maintaining high levels of discretion and confidentiality. Proficient in coordinating administrative tasks and supporting legal teams in a fast-paced environment.

Highest-signal resume keywords

• Legal Assistant Diploma
• Document Preparation
• Proofreading and Editing
• Time Management
• Client Database Management

ATS Optimization Keywords

Hard Skills

• Word Processing
• Business and Legal Terminology
• Document Formatting
• File Organization
• KYC Coordination
• Calendar Management
• Travel Coordination
• Time Entry Preparation
• Multi-tasking
• Attention to Detail

Soft Skills

• Strong Organizational Skills
• Ability to Work Under Pressure
• High Level of Discretion
• Flexibility
Strong Communication Skills

Industry Keywords

• Real Property & Planning
• Professional Services Environment
• Administrative Support
• Client Meetings Coordination
• Records Management