Legal Administrative Assistant

Kibbi Technologies Inc.; Halifax; Hybrid; CAD 50,000 - 62,000; Full time

Benefits offered by this job

Health Benefits

Dental plan

Disability benefits

Group insurance benefits

Life insurance

Pension plan

On-site recreation and activities

Paid time off (volunteering orPersonal

Subsidised public transportation

Wellness program

Job summary

Kibbi Technologies Inc. in Halifax, NS is hiring a Legal Administrative Assistant to support a busy law practice. The role requires accurate data entry, document preparation, and proofreading of legal materials in a fast-paced setting.

Hybrid work arrangement with in-person and remote tasks, strong English language skills, and a background in legal administration are essential. The position offers a permanent, full-time schedule with day, evening, weekend shifts to start as soon as possible.

Qualifications

• 3 years to less than 5 years experience in a legal administrative role.

Responsibilities

• Coordinate the flow of information
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Type and proofread correspondence, forms and other documents
• Research records, court files and other legal documents
• Prepare and format page presentation
• Label, file and retrieve documents
• Complete legal documentation
• Enter data according to specified format
• Transfer handwritten data to Excel or Word documents
• Compile tables, charts, graphs and summarized statistics
• Draft legal correspondence

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Word

MS Office

Electronic mail

MS Excel

MS Outlook

MS PowerPoint

Adobe Acrobat Reader

Word processing software

Legal software applications

Job description

LEGAL ADMINISTRATIVE ASSISTANT

Job Details

• Location: 1969 Upper Water St, McInnes Cooper Tower, Halifax, NS B3J 3R7
• Work location: Hybrid
• Salary: 56,000 annually / 35 hours per week
• Terms of employment: Permanent employment, Full time, Day, Evening, Weekend, Shift
• Starts as soon as possible
• Vacancies: 1 vacancy

Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

• 3 years to less than 5 years

Hybrid

Work must be completed both in person and remotely.

Work Setting

• General law practice

Responsibilities

• Coordinate the flow of information
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Type and proofread correspondence, forms and other documents
• Research records, court files and other legal documents
• Prepare and format page presentation
• Label, file and retrieve documents
• Complete legal documentation
• Enter data according to specified format
• Transfer handwritten data to Excel or Word documents
• Compile tables, charts, graphs and summarized statistics
• Draft legal correspondence

Computer and Technology Knowledge

• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• Adobe Acrobat Reader
• Word processing software
• Legal software applications

Work Conditions and Physical Capabilities

• Fast-paced environment

Personal Suitability

• Excellent written communication
• Organized
• Team player
• Ability to multitask
• Collaborative

Benefits

• Health Benefits
  • Dental plan
  • Disability benefits
  • Health care plan
• Financial Benefits
  • Bonus
  • Group insurance benefits
  • Life insurance
  • Pension plan
• Other Benefits
  • On-site recreation and activities
  • Other benefits
  • Paid time off (volunteering or personal days)
  • Subsidised public transportation
  • Wellness program