Legal Assistant

OLEX Legal; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Extended health benefits (dental and视)

Paid time off

Professional development and mentoring

Exposure to multiple areas of legal

Collaborative work environment

Job summary

OLEX LEGAL is seeking a seasoned Legal Administrative Assistant to join our Calgary office. This full-time, in-person role supports a busy practice across Real Estate, Family Law, Wills & Estates, and Corporate Law.

Applicants must have at least two years of legal support experience in a law firm or similar environment. The candidate should be proactive, organized, and detail-oriented, with strong drafting and communication skills.

Qualifications

• Minimum 2 years of legal administrative experience.
• Strong drafting, proofreading, and document-formatting skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Ability to independently prioritize multiple files and deadlines.
• Strong computer and document-management skills.

Responsibilities

• Open, organize, maintain, and close client files.
• Manage calendars, appointments, court dates, deadlines, and follow-ups.
• Draft, format, proofread, and finalize legal correspondence and documents.
• Communicate professionally with clients, opposing counsel, courts, lenders, realtors, financial institutions, and other third parties.
• Assist with family law, real estate, wills and estates, and corporate matters.
• Assist with residential purchases, sales, refinances, and mortgage transactions.
• Coordinate client appointments and document signing.
• Prepare client and lender reporting packages.
• Monitor outstanding documents, undertakings, deadlines, and follow-ups.
• Manage incoming and outgoing emails and correspondence.
• Maintain accurate electronic and physical filing systems.
• Assist with billing, file administration, and day-to-day office operations.
• Provide administrative support to the lawyer and other members of the OLEX LEGAL team.

Skills

Drafting

Proofreading

Document formatting

Communication

Attention to detail

Organization

Prioritization

Discretion

Office software

Education

Legal Administrative Diploma

Tools

CosmoLex

Prolegis

Unity

Resolve

Job description

WE’RE HIRING: LEGAL ADMINISTRATIVE ASSISTANT

Permanent | Full-Time | In-Person

OLEX LEGAL is seeking an experienced, organized, and proactive Legal Administrative Assistant to join our Calgary office.

Our practice includes Real Estate, Family Law,Wills & Estates, and Business & Corporate Law.

IMPORTANT EXPERIENCE REQUIREMENT;

Applicants must have a minimum of two (2) years of recent experience working as a Legal Administrative Assistant, Legal Assistant, or in a comparable legal support position within a law firm or legal environment.

This is not an entry-level position. Applicants without the required legal experience may not be considered.

What You’ll Do

• Open, organize, maintain, and close client files
• Manage calendars, appointments, court dates, deadlines, and follow-ups
• Draft, format, proofread, and finalize legal correspondence and documents
• Communicate professionally with clients, opposing counsel, courts, lenders, realtors, financial institutions, and other third parties
• Assist with family law, real estate, wills and estates, and corporate matters
• Assist with residential purchases, sales, refinances, and mortgage transactions
• Coordinate client appointments and document signing
• Prepare client and lender reporting packages
• Monitor outstanding documents, undertakings, deadlines, and follow-ups
• Manage incoming and outgoing emails and correspondence
• Maintain accurate electronic and physical filing systems
• Assist with billing, file administration, and day-to-day office operations
• Provide administrative support to the lawyer and other members of the OLEX LEGAL team

What We’re Looking For

Required:

• Minimum 2 years of legal administrative/legal assistant experience
• Strong legal drafting, proofreading, and document-formatting skills
• Excellent written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to independently prioritize multiple files and deadlines
• Strong computer and document-management skills
• Professionalism, discretion, reliability, and sound judgment
• Ability to work efficiently in a busy, deadline-driven legal practice

Preferred/Assets:

• Legal Assistant or Legal Administrative Assistant diploma
• Alberta law firm experience
• Experience in Family Law and/or Real Estate Law
• Experience with Wills & Estates or Corporate/Business Law
• Experience with CosmoLex, Prolegis, Unity, Resolve, or similar legal software

The Person We Want

We are looking for someone who does more than simply complete assigned tasks.

The ideal candidate is proactive, dependable, resourceful, detail-oriented, and comfortable taking ownership of their work. You should be able to identify what needs to be followed up on, manage competing deadlines, communicate professionally with clients, and keep files moving without requiring constant supervision.

If you enjoy working in a busy legal practice, take pride in producing accurate work, and are looking for an opportunity to develop your skills across multiple areas of law, we would like to hear from you.

What We Offer

• Competitive compensation based on experience
• Extended health benefits, including dental and vision
• Paid time off
• Professional development and mentorship opportunities
• Exposure to multiple areas of legal practice
• Professional and collaborative work environment