Legal Assistant

Urban Legal Recruitment Inc.; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

Family health coverage

RRSP matching program

Three weeks vacation

Three paid flex days

Fitness facility access

Professional development opportunities

Job summary

Urban Legal Recruitment Inc. is assisting a well-established boutique law firm in Calgary seeking an Immigration Legal Assistant. The role centers on expert file management, client communication, and meticulous document handling in a fast-paced environment.

The ideal candidate has at least three years’ experience as a Legal Assistant, background in immigration matters, and a diploma or equivalent. Strong organizational skills and discretion are essential for success.

Qualifications

• At least three years of experience as a Legal Assistant in a law firm.
• Experience supporting an immigration practice is preferred.
• Legal Assistant diploma or equivalent combination of education and experience.
• Familiarity with Canadian immigration terminology and forms.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational abilities.
• Ability to manage multiple priorities and deadlines.
• Professional, client-focused and discreet handling of information.

Responsibilities

• Prepare, review and organize immigration applications and forms.
• Communicate with clients to obtain information and documents.
• Maintain accurate electronic and physical files.
• Monitor deadlines and important dates for applications.
• Draft and format correspondence and other legal documents.
• Assist with submissions to immigration authorities and government bodies.
• Coordinate appointments, meetings and lawyer calendars.
• Provide time-entry and billing assistance as needed.
• Support lawyers and team with additional tasks.

Skills

Communication skills

Attention to detail

Organizational ability

Time management

Independent yet collaborative

Education

Legal Assistant diploma

Tools

Microsoft Office

Legal document management systems

Job description

Our valued client, a well-established boutique law firm, is seeking an experienced Immigration Legal Assistant to join its Calgary office.

The firm has a close-knit team of approximately 15 to 20 professionals, with offices in Calgary and Vancouver. Its practice encompasses corporate, commercial, immigration, employment and litigation law.

The firm takes pride in serving businesses, families and individuals with diligence and professionalism. It values an entrepreneurial mindset, a diverse and inclusive team, and a supportive culture where employees are encouraged to learn, grow and feel empowered in their roles.

This opportunity will appeal to an experienced Legal Assistant who enjoys continuous learning, takes pride in delivering exceptional client service and thrives in a collaborative, fast-paced environment.

Position Summary

The successful candidate will provide comprehensive administrative and file-management support to the firm’s immigration practice. This role requires exceptional organization, accuracy and discretion, as well as the ability to communicate with clients in a professional, patient and compassionate manner.

Key Responsibilities

Responsibilities will include:

• Preparing, reviewing and organizing immigration applications, forms and supporting documentation;
• Communicating with clients to obtain information and required documents;
• Maintaining accurate and well-organized electronic and physical files;
• Monitoring application requirements, deadlines and important dates;
• Drafting and formatting correspondence, forms and other legal documents;
• Assisting with submissions to Immigration, Refugees and Citizenship Canada and other applicable government bodies;
• Coordinating appointments, meetings and lawyer calendars;
• Managing incoming correspondence and following up on outstanding matters;
• Assisting with time entry, billing and general administrative duties; and
• Providing additional support to lawyers and other team members as required.

Qualifications and Experience

The ideal candidate will have:

• At least three years of experience working as a Legal Assistant within a law firm;
• Previous experience supporting an immigration law practice;
• A Legal Assistant diploma or an equivalent combination of education and experience;
• Familiarity with Canadian immigration terminology, forms and application processes;
• Excellent written and verbal communication skills;
• Exceptional attention to detail and organizational abilities;
• Strong document-production and proofreading skills;
• The ability to manage multiple priorities and meet time-sensitive deadlines;
• Confidence working independently while remaining a collaborative team member;
• Sound judgment and the ability to handle highly confidential information with discretion;
• A professional, client-focused and compassionate approach; and
• Strong proficiency with Microsoft Office and legal document or practice-management systems.

Compensation and Benefits

The firm offers a competitive compensation package along with:

• A comprehensive benefits package, including family coverage;
• An additional health and wellness spending account;
• Three weeks of vacation to start;
• An RRSP matching program;
• Three paid flex days per year;
• Access to the building’s tenant fitness facility for only $20 per month;
• A collegial and supportive working environment; and
• Meaningful opportunities for professional development and continued learning.

Work Arrangement

This is a fully in-office position in downtown Calgary.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.