Legal Assistant

Weirfoulds; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

Weirfoulds is seeking a Legal Assistant to support three senior corporate law clerks in a full-time, permanent role.

The position requires corporate law experience, strong technical proficiency, and excellent organizational skills. Core hours are 9:00 a.m. to 5:00 p.m., Monday to Friday, with in-office work five days a week. The candidate will handle deadlines, drafting, filing, and client information management.

Qualifications

• Two to three years of corporate law support experience.
• Post-secondary Legal Assistant Diploma or Law Clerk certificate.
• Strong knowledge of legal terminology and corporate transactions.

Responsibilities

• Prepare and draft transactional documents and correspondence in proper format.
• Type general correspondence and documents from notes or verbal instructions.
• Manage and track deadlines and Outlook calendars for law clerks.
• Perform filing tasks and maintain client information and electronic filing.
• Open/close files physically and electronically, maintain matter lists.
• Process and track vendor invoices in the finance system (Emburse).
• Organize physical minute books and digital records (MinuteBox).
• Update client lists in the CRM and coordinate with Marketing/BD as needed.
• Book meeting rooms and support cross-department document needs.
• Assess work priorities and provide coverage for colleagues.

Skills

Corporate law experience

Time management

Attention to detail

Initiative

Education

Legal Assistant Diploma or Law Clerk certificate

Tools

iManage

3E

InterAction

MinuteBox

MS Office 365

Kofax Power PDF

Job description

Role Summary

We are currently recruiting for a Legal Assistant to join our Corporate practice group on a full-time, permanent basis. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment.

The candidate will be responsible for supporting three senior corporate law clerks. The successful candidate is a legal assistant with experience in corporate law, strong technical proficiency, and superior practice management capabilities. The role requires initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. The successful candidate will be required to work in the office a 5 days per week.

Responsibilities

• Preparing and/or drafting various transactional documents, forms, presentations and correspondence, and ensuring that they are in proper format and accurate.
• Typing general correspondence and various transactional documents from handwritten notes, phone, or verbal instructions.
• Managing and tracking deadlines, and appointments, including managing the law clerks Outlook calendars and scheduling appointments as requested.
• Administrative tasks such as filing, which might include physical or electronic materials, as well as preparing labels, updating client information or similar requests.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client list for the clerks and maintaining the electronic filing system (iManage).
• Processing and tracking all third-party vendor invoices for corporate searches in the finance system (Emburse).
• Assist in organizing physical minute books and transitioning them to a digital records system (MinuteBox).
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and Business Development Department as and when required.
• General administrative duties such as booking meeting rooms, working with other internal departments to provide documents/other materials to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting coverage for colleague absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• At least two to three years prior work experience in corporate law (transactional desk).
• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong working experience, understanding and knowledge of legal terminology, procedures and corporate transactions.
• Proficient with legal software (iManage, 3E, InterAction, MinuteBox) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Kofax Power PDF).
• Experience with MinuteBox is an asset.
• Excellent time management, prioritization and follow-up skills.
• Excellent attention to detail, accuracy and proofreading skills.
• Ability to work independently and within tight timelines.
• Ability to take initiative and be resourceful.
• Passionate about providing quality service and work product to clients.

This job posting is for an existing vacancy.

The target salary range for this position is $40,000 - 60,000, commensurate with the successful candidate’s skills, experience, and qualifications.