Legal Assistant - Business Law

McLeod Law LLP; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Overtime flexibility

Job summary

McLeod Law LLP in Calgary is seeking an experienced Legal Assistant to support a busy securities and corporate practice. You will manage files, coordinate closings, and ensure excellent client service.

The role requires a Legal Assistant Diploma, 3+ years of relevant experience, strong MS Office skills, and familiarity with Elite and SEDAR. You will work independently with good judgment in a fast-paced firm.

Qualifications

• Legal Assistant Diploma from accredited post-secondary institution.
• Minimum of three (3) years of legal assistant experience, preferably in corporate, commercial, securities, corporate finance or business law.
• Strong proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Experience supporting mergers and acquisitions or corporate transactions is a strong asset.
• Experience with Elite and document management systems is an asset.
• SEDAR experience required.
• Excellent organizational, follow-up, proofreading, and accuracy skills with attention to detail.
• Demonstrated ability to take initiative and work independently while exercising sound judgment.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.

Responsibilities

• Draft, prepare, format, and proofread correspondence, accounts, transactional documents, and other legal forms.
• Coordinate securities and corporate transaction closings, including assembling closing books and execution packages.
• Respond promptly to client inquiries and keep lawyers informed during absences.
• Process mail and correspondence, manage email accounts, and bring-forward systems.
• Coordinate appointments, meetings, conference calls, and room bookings.
• Maintain and organize client files electronically and in hard copy per firm procedures.
• Assist with document management, file openings, conflict checks, and other admin tasks.
• Perform other duties as assigned.

Skills

MS Office

Client service

Communication

Education

Legal Assistant Diploma

Tools

Elite

Document management systems

SEDAR

Job description

At McLeod Law, we have built a culture of collaboration and teamwork and offer a dynamic, challenging, and rewarding career for our staff. We provide the tools and opportunities to help our people develop to their full potential while providing a competitive compensation and benefit package.

We are a mid-sized law firm of more than 60 lawyers with legal services in over 40 different areas. For 44 years we have been in the business of helping people and take a team approach to provide the most creative, effective, and satisfying legal solutions for our clients. With an office located in the south of Calgary and one in the downtown core, we are conveniently located to serve our diverse clients across a broad range of legal services.

We are seeking an experienced and highly organized Legal Assistant to support a busy practice focused on securities, corporate finance, mergers and acquisitions, corporate governance, and commercial transactions. The successful candidate will play an integral role in managing files, coordinating transaction closings, and ensuring exceptional client service.

RESPONSIBILITIES

• Draft, prepare, format, and proofread correspondence, accounts, transactional documents, and other legal forms and materials.
• Coordinate securities and corporate transaction closings, including assembling closing books and execution packages
• Respond promptly to client inquiries, conduct appropriate follow-up, and keep lawyers informed of client interactions during their absence.
• Process incoming and outgoing mail and correspondence, maintain email accounts, and manage bring-forward systems.
• Coordinate appointments, meetings, conference calls, and meeting room bookings.
• Maintain and organize client files, both electronically and in hard-copy format, in accordance with firm procedures.
• Assist with document management, file openings, conflict checks, and other administrative tasks as required.
• Perform other duties as assigned.

QUALIFICATIONS

• Legal Assistant Diploma from an accredited post-secondary institution.
• Minimum of three (3) years of legal assistant experience, preferably in corporate, commercial, securities, corporate finance or business law.
• Strong proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Experience supporting mergers and acquisitions or corporate transactions is considered a strong asset.
• Experience with Elite and document management systems is considered an asset.
• SEDAR experience required.
• Excellent organizational, follow-up, proofreading, and accuracy skills, with exceptional attention to detail.
• Demonstrated ability to take initiative and work independently while exercising sound judgment and seeking guidance when appropriate.
• Proven ability to manage multiple priorities and deadlines in a fast-paced, high-volume environment.
• Strong client service orientation and commitment to building positive professional relationships.
• Excellent verbal and written communication skills.

Flexibility to work overtime on occasion to meet client and business needs.

As part of our hiring process, candidates may be subject to a review of publicly available social media content. This review is conducted to assess alignment with our company values and ensure compliance with our professional conduct standards. Please note that only publicly accessible content will be reviewed, and the process will be conducted in a manner which respects individual privacy and applicable legal standards.

We thank all applicants for their interest in McLeod Law; however, only chosen applicants will be contacted. McLeod Law is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process. We look forward to welcoming individuals who will contribute to our firm's continued success.