Legal Assistant

Autism Services; Moose Jaw; On-site; CAD 32,000 - 42,000; Full time

Job summary

Chow McLeod, Barristers & Solicitors is seeking an proactive receptionist/administrative assistant to support a busy legal practice. The role involves filing, document handling, drafting correspondence, scheduling, and client communications, with attention to professional service and confidentiality.

Responsibilities include preparing invoices with Cosmolex, coordinating courthouses deliveries, and maintaining client follow-up records. Strong organizational skills and team spirit are essential.

Qualifications

• Two years’ experience as receptionist, admin assistant, or similar front-end role.
• Post-secondary education in office administration is a plus.
• Experience in an office or legal setting is an asset.

Responsibilities

• File and store documents; identify clients.
• Prepare applications, correspondence, and notes; email instructions.
• Prepare client invoices using Cosmolex accounting software.
• Maintain follow-up system to obtain requested materials.
• Set appointments for clients.
• Liaise with clients and inform them of service fees and case progress.
• Draft legal documents and correspondence.
• Handle deliveries to courthouses and other firms.
• Perform general clerical tasks and keep information confidential.
• Support staff and lawyers as needed.

Skills

Verbal communication

Written communication

Customer service

Team player

Organizational skills

Tools

Cosmolex accounting software

Microsoft Office (Outlook, Calendar)

Job description

Employer Name:
Chow McLeod, Barristers & Solicitors

The ideal candidate is a proactive and driven individual who is capable of multi-tasking, engaging with the public in both a friendly and professional manner, and is able to work as a supportive teammate with fellow staff members and lawyers. Attention to detail, organization skills, and self-motivation in an engaging legal environment will be expected of the successful candidate.

Key Responsibilities:

• Filing and storage of documents and identification of clients;
• Prepare applications, correspondence, documents, etc., email instructions, copy typing and handwritten notes;
• Prepare invoices to clients (using Cosmolex accounting software)
• Maintain system to ensure follow-up and receipt of requested materials and/or documents;
• Set appointments for clients;
• Liaise and maintain contact with clients; inform clients of relevant service-fees and communicate case progress to clients where applicable;
• Draft and prepare correspondence and legal documents;
• Dropping off and picking up deliveries to the courthouses and other law firms;
• Performing other clerical tasks as needed: photocopying, scanning, closing files, etc.;
• Maintain client confidence by keeping client/lawyer information confidential;
• Other duties as may be assigned.

Qualifications:

• A minimum of two years experience as a receptionist, administrative assistant, or similar front-end support staff member;
• Post-secondary education in an office administration, or similar program, is considered to be an asset
• Experience in an office setting or legal environment is considered to be an asset,
• Superior verbal and written communication skills;
• Excellent customer service and professionalism is of critical importance;
• Flexibility and willingness to assist and support others when needed; and
• Proficiency in Microsoft Office programs, particularly Microsoft Outlook email and calendar capabilities;

We appreciate the interest of all candidates: however, only those under consideration will be contacted.