Legal Administrative Assistant II — Support & Scheduling

Durham Region; Whitby; On-site; CAD 75,000 - 94,000; Full time

Job summary

The Region of Durham is seeking an Administrative Assistant 2 - Legal to provide confidential administrative and legal support to the Regional Solicitor and to manage legal documents, calendars, and compliance requirements at the Whitby headquarters.

The successful candidate will hold a post-secondary diploma in Office Administration or equivalent, have several years of administrative experience, and demonstrate advanced MS Office skills along with FIMS and records management expertise.

Qualifications

• Requires minimum post-secondary diploma in Office Administration or equivalent.
• Several years of related administrative support experience, preferably in municipal or legal environment.
• Advanced proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with FIMS.
• Strong records management, scheduling, document preparation, and deadline tracking.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide confidential administrative and legal support to the Regional Solicitor.
• Coordinate preparation, execution and administration of agreements, by-laws and related legal documents.
• Manage office equipment, supplies and purchasing for Legal Services.
• Administer legal records, filing systems and deadline tracking processes.
• Coordinate and manage the Regional Solicitor's calendar and scheduling.
• Maintain accounts payable records and support financial administration activities.
• Administer expense claims, memberships, travel arrangements for legal staff.
• Provide coverage during staff absences and peak workloads to ensure continuity.
• Serve as main point of contact for inquiries and stakeholders.

Skills

MS Office

FIMS

Records management

Scheduling

Communication

Proofreading

Confidentiality

Education

Office Administration diploma

Tools

Electronic records management systems

Job description

The Region of Durham is seeking an Administrative Assistant 2 - Legal to provide confidential administrative and legal support to the Regional Solicitor and to manage legal documents, calendars, and compliance requirements at the Whitby headquarters.

The successful candidate will hold a post-secondary diploma in Office Administration or equivalent, have several years of administrative experience, and demonstrate advanced MS Office skills along with FIMS and records management expertise.