Legal Assistant

Advantage Personnel; Bedford; On-site; CAD 42,000 - 62,000; Full time

Job summary

Advantage Personnel is seeking a Legal Assistant to support lawyers with daily administrative and legal tasks for a well-established law firm serving clients across the Halifax Regional Municipality. The role demands organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will have 3–5 years of Legal Assistant or paralegal experience, strong MS Office 365 skills, and excellent communication with clients and colleagues.

Qualifications

• 3–5 years of experience as a Legal Assistant, Paralegal, or similar administrative role
• Paralegal diploma is an asset
• Proficiency with Microsoft Office 365 and general office technology
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills; able to manage multiple priorities and deadlines

Responsibilities

• Provide administrative and legal support to lawyers in managing their practices
• Greet clients, respond to inquiries, and maintain professional client communication
• Prepare, organize, and process legal documents, court filings, correspondence, and reports
• Draft letters and assist with document production, copying, binding, courier packages, and email correspondence
• Coordinate calendars, meetings, appointments, and client consultations
• Maintain organized physical and electronic filing systems
• Assist with client intake, collect required documentation, and update file information
• Assist with billing, data entry, and general office administration
• Provide backup support to other legal assistants during absences and vacation coverage
• Perform additional administrative duties as required

Skills

Legal support experience

Microsoft Office 365

Attention to detail

Time management

Communication skills

Client communication

Education

Paralegal diploma

Tools

Office technology

Job description

Job Title: Legal Assistant
Location: Bedford, NS
Shift/Hours: Monday to Friday

The Legal Assistant will support lawyers with daily administrative and legal tasks for a well-established law firm serving clients throughout the Halifax Regional Municipality. This role is suited for an organized, detail-oriented professional who is comfortable managing files, communicating with clients, preparing legal documents, and supporting a busy legal office.

Responsibilities:

• Provide administrative and legal support to lawyers in the management of their practices
• Greet clients, respond to inquiries, and maintain professional client communication
• Prepare, organize, and process legal documents, court filings, correspondence, and reports
• Draft letters and assist with document production, copying, binding, courier packages, and email correspondence
• Coordinate calendars, meetings, appointments, and client consultations
• Maintain organized physical and electronic filing systems
• Assist with client intake, collect required documentation, and update file information
• Assist with billing, data entry, and general office administration
• Provide backup support to other legal assistants during absences and vacation coverage
• Perform additional administrative duties as required

Requirements:

• 3 to 5 years of experience as a Legal Assistant, Paralegal, or in a similar administrative role
• Paralegal diploma considered an asset
• Strong proficiency with Microsoft Office 365 and general office technology
• Strong attention to detail and accuracyExcellent organizational and time-management skills
• Able to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong verbal, written, and interpersonal communication skills
• Professional, dependable, and client-focused
• Able to work independently and as part of a team

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