Legal Assistant II

Jobtailor; Calgary; On-site; CAD 42,000 - 65,000; Full time

Job summary

Jobtailor in Calgary seeks an organized Legal Administrative Professional to support two lawyers with document preparation, proofreading, and file management. You will coordinate calendars, filings, and court appearances, while ensuring accuracy and compliance with procedural rules.

Strong communication and attention to detail are essential in this fast-paced environment. The role involves collaboration with attorneys, law clerks, and clients, providing reception relief and handling

Qualifications

• Diploma in Legal Assistant or Law Clerk studies is an asset; equivalent education/experience considered.
• Detailed knowledge of the Rules of Civil Procedure and familiarity with litigation processes and court forms.
• Strong proofreading, editing and formatting accuracy, with attention to detail.
• Ability to work independently, take initiative and manage competing priorities in a fast-paced environment.
• Strong oral and written communication and client service skills.
• Interpersonal skills and ability to collaborate within a team while managing responsibilities independently.
• Adaptability to changing priorities and deadlines; excellent organizational and priority-setting skills.

Responsibilities

• Provide legal administrative support to two lawyers
• Prepare, format and finalize legal documents including correspondence, pleadings, motions, affidavits, factums and briefs
• Proofread and edit materials for accuracy, grammar, punctuation, formatting and completeness
• Support lawyers and law clerks with document collection, organization, follow-up and procedural research
• Manage the lawyer’s calendar and litigation schedule, coordinating discoveries, mediations, hearings, motions, examinations, meetings and other appearances
• Monitor limitation periods, court deadlines, filing requirements and service obligations
• Respond to telephone and email inquiries and liaise with clients, opposing counsel, court offices, experts, witnesses, vendors and internal business partners
• Establish, maintain, organize and update physical and electronic files
• Maintain accurate file information in case management software
• Review and process file-related payment and expense requests
• Use the Rules of Civil Procedure and court processes to assist with procedural steps, document preparation and file progression
• Identify opportunities to improve administrative processes and support efficient legal-team workflow
• Provide reception relief and perform additional miscellaneous administrative duties
• Maintain witness, subpoena and fee lists
• Arrange lawyers’ files for trial access
• Inform witnesses of scheduled court appearances

Skills

Proofreading & editing

Oral & written communication

Organizational skills

Independent work & initiative

Team collaboration

Education

Diploma in Legal Assistant or Law Clerk

Tools

Case management software

Job description

• Provide legal administrative support to two lawyers
• Prepare, format and finalize legal documents, including correspondence, pleadings, motion materials, affidavits, factums, briefs and other litigation documents
• Proofread and edit materials for accuracy, grammar, punctuation, formatting and completeness
• Support lawyers and law clerks with document collection, organization, follow-up and procedural research
• Manage the lawyer’s calendar and litigation schedule, coordinating discoveries, mediations, hearings, motions, examinations, meetings and other appearances
• Monitor limitation periods, court deadlines, filing requirements and service obligations
• Respond to telephone and email inquiries and liaise with clients, opposing counsel, court offices, experts, witnesses, vendors and internal business partners
• Establish, maintain, organize and update physical and electronic files
• Maintain accurate file information in case management software
• Review and process file-related payment and expense requests
• Use the Rules of Civil Procedure and court processes to assist with procedural steps, document preparation and file progression
• Identify opportunities to improve administrative processes and support efficient legal-team workflow
• Provide reception relief and perform additional miscellaneous administrative duties
• Maintain witness, subpoena and fee lists
• Arrange lawyers’ files for trial access
• Inform witnesses of scheduled court appearances

Requirements

• Diploma in Legal Assistant or Law Clerk studies is considered an asset; equivalent combination of education, training and relevant litigation experience will also be considered
• Detailed knowledge of the Rules of Civil Procedure and familiarity with litigation processes, court forms and filing requirements is preferred
• Strong ability to proofread, edit and format legal documents with a high degree of accuracy and attention to detail
• Ability to work independently, show initiative and manage competing priorities in a fast-paced environment
• Strong oral and written communication skills
• Strong interpersonal and client service skills
• Ability to communicate effectively and work collaboratively within a team environment while managing responsibilities independently
• Adaptability and flexibility to changing priorities, deadlines and work demands
• Excellent organizational and priority-setting skills