Lease Documentation Coordinator - 14 Month Contract

QuadReal Property Group; Mississauga; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

QuadReal Property Group is seeking a Lease Documentation Coordinator in Mississauga. You will prepare executive summaries for leases, circulate packages for approvals, and manage documentation through SharePoint and related systems.

You’ll run credit checks, maintain records, and provide administrative support to the Lease Documentation department while collaborating with internal and external stakeholders.

Qualifications

• 2-5 years' administrative experience, preferably in real estate, leasing or contract law.
• Post secondary education and experience in real estate industry is preferred.
• Excellent organizational, planning, time management and proofreading skills.
• Ability to deliver detailed, accurate results under pressure and tight deadlines.
• Ability to work well individually and in a team and maintain cooperative relationships.

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.
• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.
• Distribute fully-executed documentation and post to SharePoint Property Portal.
• Process and track lease documentation fee invoicing.
• Track lease documentation and follow up with appropriate parties using prescribed methods.
• Run credit checks, title searches and corporate searches.
• Provide administrative support to Lease Documentation department.
• Update and maintain documentation in SharePoint and collaborate with data governance to streamline processes.

Skills

Administrative experience

Attention to detail

Time management

Independent work

Teamwork

Education

Post-secondary education

Real estate knowledge preferred

Tools

Microsoft Word

Microsoft Excel

SharePoint

OneDrive

Teams

Yardi

Deal Manager

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com

Role Description

Reporting to the Regional Director, Lease Documentation (Office and Industrial East), the Lease Documentation Coordinator is responsible for the following:

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.
• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.
• Distribute fully-executed documentation (both externally and internally) and post documentation to the SharePoint Property Portal.
• Process and track lease documentation fee invoicing.
• Track lease documentation and follow-up with appropriate parties using prescribed tracking methods.
• Run credit checks, title searches and corporate searches.
• Provide administrative support to the Lease Documentation department.
• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.
• Assist in the development of standardized lease policies, procedures and documents.
• Effective and timely delivery of lease documentation services through liaison with internal and external stakeholders.
• Draft miscellaneous legal correspondence, as required.
• Other related duties, as required.

Experience and Qualifications

• 2-5 years' administrative experience, preferably with knowledge in the areas of real estate, leasing and/or contract law.
• Post secondary education and experience in the real estate industry is preferred.
• Excellent organizational, planning, time management and proof-reading skills.
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.
• Ability to work well individually and as part of a team and maintain cooperative working relationships both internally and externally.
• Ability to adapt to systems change, with an interest in problem solving and tech integration.
• Advanced skills in Microsoft Word and Excel; familiarity with Microsoft Office 365 suite (OneDrive, SharePoint, Teams) is an asset.
• Experience with Yardi and Deal Manager is an asset.

The expected annualized base salary range for this role is $65,000-$85,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives.

Even if your skills don't align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community.

Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology - alongside human review - to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

For 10 years, QuadReal has created spaces that enhance the lives of the people and communities we serve.

Headquartered in Vancouver, Canada, we are a leading global real estate partner focused on driving meaningful impact while delivering prudent growth.

With a global perspective and local expertise collected from offices across Canada, the US, Asia and the UK, our success stems from our incredible team and from our values - integrity, collaboration, performance, innovation and responsibility.

Join our team today to deepen your skillset, grow your career, and make a difference. Together, we're reimagining an industry and building a culture where ingenuity meets community building.