Lease Documentation Coordinator - 14 Month Contract

QuadReal Property Group, LP; Mississauga; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Job summary

Parkbridge Lifestyle Communities, an operating platform of QuadReal Property Group, is seeking a Lease Documentation Administrator to support leasing and investment management activities across its portfolio. You will prepare summaries, packages and notices, and coordinate with internal teams to ensure accuracy and timeliness.

Ideal candidates have 2–5 years of administrative experience in real estate, strong Word/Excel skills, and familiarity with SharePoint, Yardi or Deal Manager.

Qualifications

• 2–5 years administrative experience in real estate or leasing.
• Post-secondary education; real estate experience preferred.
• Strong organizational and proofreading skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Prepare executive summaries for leases, extensions and offers.
• Prepare and circulate documentation packages for approvals.
• Distribute executed documents and post to SharePoint.
• Process lease documentation invoicing.
• Track lease documentation and follow up with parties.
• Run credit, title and corporate searches.
• Provide administrative support to Lease Documentation.
• Maintain SharePoint documentation and support data governance.
• Assist in developing standardized lease policies.
• Deliver lease documentation services with stakeholders.
• Draft miscellaneous legal correspondence.
• Other related duties as required.

Skills

Microsoft Word

Microsoft Excel

SharePoint

Time management

Communication

Education

Post-secondary education

Tools

Yardi

Deal Manager

Office 365

Job description

About Parkbridge Lifestyle Communities

Parkbridge, an operating platform of QuadReal Property Group, is Canada’s leader in modular housing and the largest builder, owner, and operator of residential land lease communities in the country. With over 25 years of experience, Parkbridge professionally manages more than 55 communities and 30 resorts across the country. Parkbridge enables Canadians to buy their first home sooner, seniors to downsize, and families to vacation at RV resorts that benefit from activity programs and included amenities. Visit www.parkbridge.com for more information.

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come. QuadReal: Excellence lives here. www.quadreal.com

Role Description

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.
• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.
• Distribute fully-executed documentation (both externally and internally) and post documentation to the SharePoint Property Portal.
• Process and track lease documentation fee invoicing.
• Track lease documentation and follow-up with appropriate parties using prescribed tracking methods.
• Run credit checks, title searches and corporate searches.
• Provide administrative support to the Lease Documentation department.
• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.
• Assist in the development of standardized lease policies, procedures and documents.
• Effective and timely delivery of lease documentation services through liaison with internal and external stakeholders.
• Draft miscellaneous legal correspondence, as required.
• Other related duties, as required.

Experience and Qualifications

• 2-5 years’ administrative experience, preferably with knowledge in the areas of real estate, leasing and/or contract law.
• Post secondary education and experience in the real estate industry is preferred.
• Excellent organizational, planning, time management and proof-reading skills.
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.
• Ability to work well individually and as part of a team and maintain cooperative working relationships both internally and externally.
• Ability to adapt to systems change, with an interest in problem solving and tech integration.
• Advanced skills in Microsoft Word and Excel; familiarity with Microsoft Office 365 suite (OneDrive, SharePoint, Teams) is an asset.
• Experience with Yardi and Deal Manager is an asset.

The expected annualized base salary range for this role is $65,000-$85,000. Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives.

Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

With community and collaboration at our core, working at Parkbridge is not just a job—it’s an experience! We are committed to delivering vibrant communities that create long-term economic and social value and RV resorts in picturesque locations where vacationers can relax and recharge. As an operating platform of global real estate company, QuadReal Property Group, when you join Parkbridge you will be working with a dedicated team of passionate individuals across both organizations, united by deeply held values and a commitment to service excellence. Together, we lead our industry through progressive practices, an open-source approach to idea-sharing and a commitment, every day, to Being a Responsible Company.