Lease Documentation Coordinator - 14 Month Contract

quadreal; Mississauga; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group in Mississauga is hiring a Lease Documentation Coordinator to support executive lease summaries, documentation packages, and approvals.

You will manage filings in SharePoint, run invoicing, perform searches, and collaborate with internal and external stakeholders to ensure accurate, timely lease documentation and policy development.

Qualifications

• 2-5 years' administrative experience, preferably with knowledge in real estate, leasing and/or contract law.
• Post secondary education in real estate industry is preferred.
• Excellent organizational, planning, time management and proofreading skills.
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.
• Ability to work well individually and as part of a team and maintain cooperative working relationships both internally and externally.
• Experience with Yardi and Deal Manager is an asset.

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.
• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.
• Distribute fully-executed documentation (both externally and internally) and post documentation to the SharePoint Property Portal.
• Process and track lease documentation fee invoicing.
• Track lease documentation and follow-up with appropriate parties using prescribed tracking methods.
• Run credit checks, title searches and corporate searches.
• Provide administrative support to the Lease Documentation department.
• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.
• Assist in the development of standardized lease policies, procedures and documents.
• Effective and timely delivery of lease documentation services through liaison with internal and external stakeholders.
• Draft miscellaneous legal correspondence, as required.
• Other related duties, as required.

Skills

Organizational skills

Time management

Attention to detail

Team collaboration

Tech problem solving

Education

Post-secondary education

Tools

Microsoft Word

Excel

Office 365

SharePoint

Yardi

Deal Manager

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.
www.quadreal.com

Role Description

Reporting to the Regional Director, Lease Documentation (Office and Industrial East), the Lease Documentation Coordinator is responsible for the following:

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.


• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.


• Distribute fully-executed documentation (both externally and internally) and post documentation to the SharePoint Property Portal.


• Process and track lease documentation fee invoicing.


• Track lease documentation and follow-up with appropriate parties using prescribed tracking methods.


• Run credit checks, title searches and corporate searches.


• Provide administrative support to the Lease Documentation department.


• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.


• Assist in the development of standardized lease policies, procedures and documents.


• Effective and timely delivery of lease documentation services through liaison with internal and external stakeholders.


• Draft miscellaneous legal correspondence, as required.


• Other related duties, as required.

Experience and Qualifications

• 2-5 years' administrative experience, preferably with knowledge in the areas of real estate, leasing and/or contract law.


• Post secondary education and experience in the real estate industry is preferred.


• Excellent organizational, planning, time management and proof-reading skills.


• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.


• Ability to work well individually and as part of a team and maintain cooperative working relationships both internally and externally.


• Ability to adapt to systems change, with an interest in problem solving and tech integration.


• Advanced skills in Microsoft Word and Excel; familiarity with Microsoft Office 365 suite (OneDrive, SharePoint, Teams) is an asset.


• Experience with Yardi and Deal Manager is an asset.

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $65,000-$85,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual's skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don't align 100% with the listed qualifications or salary range, you may be a great fit for this role or others in our community.

Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

QuadReal Property Group will provide reasonable accommoda