Lease Documentation Coordinator - 14 Month Contract

Parkbridge; Mississauga; On-site; CAD 65,000 - 85,000; Full time

Job summary

Parkbridge Lifestyle Communities, part of QuadReal Property Group, seeks a Lease Documentation Coordinator to support the Lease Documentation department. The role focuses on accurate, timely preparation and circulation of lease-related documents.

Responsibilities include drafting executive summaries, coordinating documentation packages, distributing executed papers, and performing basic credit, title and corporate searches. Strong MS Word/Excel and SharePoint skills are essential.

Qualifications

• 2-5 years of administrative experience in real estate, leasing and/or contract law.
• Post secondary education and experience in the real estate industry preferred.
• Excellent organizational, planning, time management and proofreading skills.
• Ability to deliver detailed, accurate results under pressure and tight deadlines.

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely manner.
• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.
• Distribute fully-executed documentation and post documentation to SharePoint Property Portal.
• Process and track lease documentation fee invoicing.
• Track lease documentation and follow up with appropriate parties.

Skills

Administrative experience

Organizational skills

Time management

Proof-reading

Education

Post secondary education in real estate

Tools

Microsoft Word

Microsoft Excel

Office 365 (OneDrive, SharePoint, Teams)

Yardi

Deal Manager

Job description

About Parkbridge Lifestyle Communities

Parkbridge, an operating platform of QuadReal Property Group, is Canada’s leader in modular housing and the largest builder, owner, and operator of residential land lease communities in the country. With over 25 years of experience, Parkbridge professionally manages more than 55 communities and 30 resorts across the country. Parkbridge enables Canadians to buy their first home sooner, seniors to downsize, and families to vacation at RV resorts that benefit from activity programs and included amenities.

Visit www.parkbridge.com for more information.

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

Reporting to the Regional Director, Lease Documentation (Office and Industrial East), the Lease Documentation Coordinator is responsible for the following:

Responsibilities

• Prepare executive summaries for new leases, extensions, amendments and offers in a timely and efficient manner.
• Prepare and circulate documentation packages for Leasing and Investment Management approval and execution.
• Distribute fully-executed documentation (both externally and internally) and post documentation to the SharePoint Property Portal.
• Process and track lease documentation fee invoicing.
• Track lease documentation and follow-up with appropriate parties using prescribed tracking methods.
• Run credit checks, title searches and corporate searches.
• Provide administrative support to the Lease Documentation department.
• Update and maintain documentation in SharePoint Property Portal and collaborate with data governance in streamlining processes and efficiencies.
• Assist in the development of standardized lease policies, procedures and documents.
• Effective and timely delivery of lease documentation services through liaison with internal and external stakeholders.
• Draft miscellaneous legal correspondence, as required.
• Other related duties, as required.

Experience And Qualifications

• 2-5 years’ administrative experience, preferably with knowledge in the areas of real estate, leasing and/or contract law.
• Post secondary education and experience in the real estate industry is preferred.
• Excellent organizational, planning, time management and proof-reading skills.
• Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.
• Ability to work well individually and as part of a team and maintain cooperative working relationships both internally and externally.
• Ability to adapt to systems change, with an interest in problem solving and tech integration.
• Advanced skills in Microsoft Word and Excel; familiarity with Microsoft Office 365 suite (OneDrive, SharePoint, Teams) is an asset.
• Experience with Yardi and Deal Manager is an asset.

This job posting is for an existing vacancy within our organization.

The expected annualized base salary range for this role is $65,000-$85,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

Note to Recruiters: QuadReal and Parkbridge do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.