Junior Document Controller/Data Entry Clerk

Lanmark; Calgary; On-site; CAD 38,000 - 52,000; Full time

Job summary

Lanmark in Calgary, Alberta, invites applications for a Junior Document Controller / Data Entry Clerk. The role supports the Documents Control group across Projects, reporting to Lead Document Controller and collaborating with Project Managers, Engineers and Drafters.

We are seeking a new grad or someone with up to 1 year in Document Control / Data Entry. You will manage records, ensure file integrity, and maintain documentation workflows in a fast-paced environment.

Qualifications

• SAIT Information Management and Records Certificate or equivalent.
• Excellent written and oral communication skills.
• Excellent organizational skills.
• Must demonstrate the ability to meet deadlines and multitask in a high pace setting.
• Previous experience with high-volume data entry, records management, or engineering documentation is an asset.

Responsibilities

• Manage records, high-volume data entry, and database maintenance.
• Adhere to document control standards: naming conventions, folder structures, links, and version control.
• Perform Master Document Register reconciliation for data consistency.
• Handle project recordkeeping, reports, meeting minutes, and templates.
• Distribute controlled copies of latest approved documents and drawings.
• Ensure proper coding of documents and drawings.
• Scan and print documents as required.

Skills

MS Word

MS Excel

Communication skills

Organizational skills

Multitasking in high pace setting

Education

SAIT Information Management and Records Certificate

Tools

MFiles

SharePoint

FTP Sites

Bluebeam PDF

Job description

JUNIOR DOCUMENT CONTROLLER / DATA ENTRY CLERK

Calgary, Alberta, Canada

Our ideal candidate will be an essential member of our Document Control group which supports the entire Projects Team network within Lanmark. We are looking for a new grad from a records management course or 1 years’ experience in a Document Control / Data Entry position. The Document Control position will report to the Lead Document Controller and will work closely with the Project Managers, Project Engineers and Drafters and is responsible for all internal and external client document management activities.

Job Responsibilities

• The Document Controller will be responsible for managing records, high-volume data entry, and accurate database maintenance.
• Ensure adherence to all Document Control standards and processes through informal checking and backchecking of document control outputs, including:
  • Naming conventions,
  • Folder structures,
  • Document links, and
  • Version control
• Perform Master Document Register(s) reconciliation to ensure data consistency between repositories (internal and external) compliance with project requirements.
• Manage project recordkeeping and correspondence functions including weekly/monthly reports, meeting minutes, templates and project related items, as required.
• Make sure that controlled copies of latest approved documents and drawings are distributed.
• Ensure proper coding of all documents and drawings.
• Scan and print documents as required.

Qualifications

• SAIT Information Management and Records Certificate (or equivalent), or 1 year experience in a related Document Control position.
• Excellent Microsoft Word and Excel skills a must.
• Excellent written and oral communication skills.
• Excellent organizational skills.
• Must demonstrate the ability to meet deadlines, the ability to multitask and work in a high pace setting in a group or in an individual setting.
• Previous experience with high-volume data entry, database maintenance, records management, or engineering documentation is an asset.
• Knowledge of MFiles, SharePoint and FTP Sites is an asset.
• Knowledge of Bluebeam PDF software is an asset.

Precise. Practical. Passionate.

Our Projects

• Energy
• Petrochemical
• Transmission Pipelines
• Renewable Energy